Associate Business Operations Specialist

What To Expect
Tesla is looking for a highly motivated Business Operations Specialist. This position’s primarily responsibility is to help support the Infrastructure Engineering group at our Gigafactory in Sparks, Nevada. The position will support in the design, planning and execution of company infrastructure by providing the team with the necessary information to ensure successful document management. Role would support project processes and documentation from the design phase to project close out. The successful candidate will support daily management and maintenance of the document control system across all sites, help to create and maintain standards, support reporting, and provide trainings to internal and external team members.
What You’ll Do

• Work with sub-contractors and suppliers to ensure compliance with the Tesla document management system
• Review incoming document transmittals and document register for nonconforming documents. Correct as necessary to ensure the register remains clean and compliant
• Manage the access to the Facility’s CMMS
• Process documents and deliverables including, but not limited to: submittals, designs, drawings, calculations and other engineering data
• Maintain the Completion Management System (CMS) with new asset and checklist allocation
• Provide training to project resources as part of the on-boarding process, both in person and virtual sessions
• Maintain project correspondence
• Provide document management support to Contracts and Procurement teams
• Manage Infrastructure software POs to support day-to-day business for engineering and construction
• Work with team members to ensure proper maintenance and retention of all qualifying documents and information
• Create and manage approval of project documents
• Maintain flexibility to provide additional support as requested or required bases on individual project needs
• Work with sub-contractors and suppliers during contract closeout to ensure all project documents are received prior to releasing retention payments
• Maintain weekly reports and logs identifying open workflows, mail items, submittals, and other documents

What You’ll Bring

• Aconex experience strongly preferred
• Proficiency in Microsoft office suit
• Associates Degree in Engineering, Construction or Relevant Industry (equivalent experience considered)
• Experience with any Completion Management System (CMS)
• Advanced MS Excel skills
• Strong work ethic; ability to work evenings and weekends as needed.
• Detail-oriented with exceptional organizational skills
• Innovative, Open-minded, collaborative, and a team-oriented attitude
• Demonstrated problem solving ability in cross-functional environment

Benefits
Along with competitive pay, as a full-time Tesla employee, you are eligible for the following benefits at day 1 of hire:

Aetna PPO and HSA plans > 2 medical plan options with $0 payroll deduction

Family-building, fertility, adoption and surrogacy benefits

Dental (including orthodontic coverage) and vision plans, both have options with a $0 paycheck contribution

Company Paid (Health Savings Account) HSA Contribution when enrolled in the High Deductible Aetna medical plan with HSA

Healthcare and Dependent Care Flexible Spending Accounts (FSA)

LGBTQ+ care concierge services

401(k) with employer match, Employee Stock Purchase Plans, and other financial benefits

Company paid Basic Life, AD&D, short-term and long-term disability insurance

Employee Assistance Program

Sick and Vacation time (Flex time for salary positions), and Paid Holidays

Back-up childcare and parenting support resources

Voluntary benefits to include: critical illness, hospital indemnity, accident insurance, theft & legal services, and pet insurance

Weight Loss and Tobacco Cessation Programs

Tesla Babies program

Commuter benefits

Employee discounts and perks program

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