Assistant/Secretary Jobs

Date: May 20, 2023
Department: Marketing & Business Development
Job Type: Direct Employee
Team: Mktg, Market Access, Bus. Excellence & Med. Affair
Contract Type: Permanent
Location:
Boston, NC, US
About us
Based in Parma, Italy, Chiesi is an international research-focused pharmaceuticals and healthcare group with over 85 years’ experience, operating in 30 countries with more than 6,000 employees (Chiesi Group). To achieve its mission of improving people’s quality of life by acting responsibly towards society and the environment, the Group research, develops and markets innovative drugs in its three therapeutic areas: AIR (products and services that promote respiration, from new-born to adult populations), RARE (treatment for patients with rare and ultra-rare diseases) and CARE (products and services that support special care and consumer-facing self-care).
We are proud to be the largest global pharmaceutical group to be awarded B Corp Certification, a recognition of high social and environmental standards. We are a reliable company that adopts and promotes transparent ethical behavior at all levels.
We are committed to embrace diversity, inclusion and equal opportunities. In fact, we are a global family made up of different cultures, different genders, generations, ethnicities, abilities, sexual identities and many other enriching diversities.
Chiesi USA
Chiesi USA is a specialty pharmaceutical company focused on developing and promoting products for the hospital, adjacent specialty and rare disease markets. We are a B Corp™ and Benefit company awarded Top Employer status for six consecutive years and certified as a Great Place to Work.
At Chiesi, we share an entrepreneurial spirit and act as a force for good, pursuing high social and environmental standards, to ensure the wellbeing of our people, patients, and communities. We offer a work environment where professionals have the opportunity to build a purposeful career focused on helping others while achieving a fulfilling work-life balance, meeting exciting challenges, and engaging in important and rewarding work.
What we offer
Chiesi offers competitive benefits, services, and programs that enrich the personal and professional lives of our employees. Our shared values of passion, innovation, trust and integrity bring out the individual talents and diverse perspectives of each of our colleagues. Our environment encourages each individual to reach his or her full potential and drive outstanding results. We celebrate that “Every one of us is different. Every one of us is Chiesi."
Purpose
The Marketing Operations Specialist will provide operations support to assigned Chiesi Business Unit’s Marketing team. The services will include National and Regional Congresses, Literature Management, and ad-hoc projects.
Main Responsibilities
Congress & Sponsorship Management
Partner with Marketing, Sales and Vendors to execute both in-person and virtual National and Regional Congresses for assigned Business Unit. Serve as primary point of contact for Sponsorships.
Responsible for the completion of planning, execution, communications, trainings and follow up for each National and Regional Congress assigned.
Lead all Business Unit planning meetings, prepare and present pre-con and post-con materials with stakeholders.
Manage all Congress and Sponsorship requests with appropriate documentation and ensure timely processing of requests and processing of funds.
Travel and Attend select National Congresses to oversee proper execution of booth initiatives and associated Marketing programs.
Participate in working group for creation of new event planning app for internal use.
Literature Fulfillment
Act as the primary point of contact between Marketing, Sales, and vendor for promotional literature fulfillment.
Manage inventory levels, dissemination, expirations and forecasting for all printed promotional items.
Provide reports to Marketing and Sales team including inventory and order history.
Assist marketing with ordering reprints.
Project Coordination:
Assist with ad-hoc Marketing Operations projects as assigned.
Assist with National Sales Meeting planning and execution as needed.
Experience Required
Minimum of 5 years in a supportive role in marketing, marketing operations, event management or sales preferably in pharmaceutical, medical device or related industry.
Independent team player with a strong background in project management as well as customer service.
Task oriented with excellent sense of priority, analytical and interpersonal skills with keen attention to detail. Must be able to manage multiple priorities.
Excellent written and oral communications skills and ability to interface with all business groups at all levels.
Proficiency in Microsoft applications (Outlook, Word, Excel, and PowerPoint).
Education
B.A./B.S.in business management or marketing or related field from a four-year accredited university
Technical Skills
Chiesi USA is an equal opportunity employer committed to hiring a diverse work force at all levels of our business. All qualified applicants receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, veteran status, gender identity or expression or any other basis protected by local, state or federal law. This policy applies with regard to all aspects of one’s employment, including hiring, transfer, promotion, compensation, eligibility for benefits and termination.
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