Assistant Office Manager- Full Time(In Office Role)

Assistant Office Manager- looking for go getters

Visiting Angels is a Private Duty Senior home care company serving the Eastern Montgomery County area. We are searching for a full-time Assistant Office Manager to join our Team! This will be an addition to the team and a new role

The purpose of this position is to support Client Servcies Manager and her team as well as Director Wellness and HR. Includes but not limited to helping in coordinating the processes involved in the hiring/rostering of caregivers/employees, and managing their ongoing Caregiver Recruiting requirements as well as staffing them to right clients . This position reports to the Director of Wellness and HR and enhances the company’s overall management. Senior Home care agency's primary assets are its human capital. This is a leadership role and is meant to architect next step in our evolution/growth. If you are a "go getter" this is the role for you.

Benefits:

Competitive overall compensation based on experience (salary+ bonus)

• Lucrative bonus structure (paid out quarterly)
• Flexible Savings Plan
• PTO
• ACA Healthcare (Full Health care after 6 months)

Responsibilities:

• Perform internal audit of client and caregiver files quarterly, as well as maintain annual EEOC reporting
• Prepare a monthly staffing report for Director identifying the origin of our caregivers and turnover rates
• Maintain up-to-date HR filing on all employees and help manage communication to employees with regard to terminations, resignations, LOA, etc. Orchestrate results to caregiver disputes, resolutions and mediation and maintain resolution logs
• Provide overall leadership support in the back office from the Human capital perspective as well as Client Care management side and work under the CLient Services Manager in a matrix environment; MUST UNDERSTAND scheduling management
• Serve as a strategic business advisor and a mentor to varying levels within the organization
• Coordinate from to back HR related activities such as reviewing payroll, managing PTO’s, supporting all caregiver HR issues with Client Services Manager.
• Anticipate, assess, and minimize litigation risks
• Develop, recommend and implement company plans and policies promoting job satisfaction and enhancing employee retention through efficient use of the organization’s resources
• Support HR Recruitment Coordinator in recruiting and building a talented team to allow the agency to continue its progression as well as leading new hire training program and ongoing training of current staff
• Manage staff wellness and performance reviews
• Assist executive management with preparation and administration of the agency’s mentor program
• Maintain Learning Management System
• Maintain knowledge of industry trends and employment legislation while ensuring the organization’s safety and compliance

Our ideal candidate meets the following requirements:

• Experience working in a progressive HR environment with exposure to best practices in talent management, employee relations, change management, and recruitment
• High level of proficiency in HR systems such as Performance Reviews, Administration, Recruiting
• Working knowledge of internet recruiting tools and applicant tracking systems
• MUST have 7+ years experience in Home CARE or Facility (in Scheduling management, Operations or HR)
• Diligent and firm with high ethical standards
• Strong understanding of the interview process, benefits administration
• Strong knowledge of federal, state, and local employment laws

Apply today to join our team!

This position is open at our office in Jenkintown/Horsham PA. Please call us at

ALL APPLICANTS MUST BE ABLE TO PROVIDE PROOF OF VACCINATION.

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