Assistant Director, Events Jobs

Overview

The Atlantic Council seeks a talented, driven, and entrepreneurial individual to support the planning and execution of small to large broadcast-quality productions, as well as private convenings with diplomats, senior domestic and foreign officials, and global leaders. The ideal candidate will have experience producing in-person, hybrid, and virtual events.

A successful candidate must communicate effectively, enjoy fast-paced teamwork, and execute events under the pressure of a global audience. The position requires a superior ability to multitask, a track record of coordinating projects and events across multiple departments, excellent administrative and communication skills, exceptional writing ability, attention to detail, knowledge of diplomatic protocol rules, exemplary hospitality, and a positive attitude.

The Assistant Director will manage onsite, offsite, and virtual events to ensure smooth execution and that they consistently meets the high quality and standards of Atlantic Council events. They will work closely with program staff in the planning of events and act as a liaison between the Events Team and programs and centers. The coordinator will work directly with senior global figures and executive leadership to ensure that each event is produced at the highest levels along with a superior degree of hospitality, confidence, and organization. The candidate will play an important role in global flagship conferences and fundraising galas as well.

This position is based in our Washington, DC headquarters on a hybrid schedule. Pay is commensurate with experience, education, and organizational equity, with offers starting at $60,000.

Requirements

• Draft event material such as speaker invitations, event invitations, talking points, and additional writing assignments, as necessary.
• Advise on production and visuals for live events that translate to high-quality broadcast productions.
• Support global flagship events when necessary, including production, travel logistics, VIP managements, etc.
• Assist Events Team in the performing administrative tasks, when necessary.
• Negotiate contracts for offsite events.
• Brief speakers and assist with staging re-sets, seating assignments, as well as production timing.
• Prepare event budgets and manage vendor relationships, including caterers, florists, etc.
• Coordinate with the Executive Office on VIP attendees (Heads of State, government officials, ambassadors, and other members of the diplomatic corps, CEOs, Board of Directors) to ensure they are received and managed with respect to protocol and other requirements.
• Prepare briefing memos and proposals.
• Work with security details of domestic and foreign government officials to coordinate holding rooms, private entrance and exit points, and additional security measures.
• Coordinate onsite, offsite, and virtual events, including coordinating VIP arrivals, departures, security measures, guest management, and AV coordination.

• Foreign language skills are a distinct advantage; overseas experience is preferred.
• Research and writing skills in the areas of international affairs.
• Ability to represent the Atlantic Council to external constituencies, such as senior officials, board members, donors, and individual and corporate representatives.
• Ability to work irregular hours, evenings, some weekends, and occasionally travel internationally.
• Superior communication skills; candidate must be able to communicate and interact with all levels of staff and senior diplomatic officials.
• Bachelor's degree required.
• Excellent organizational, logistical, and administrative skills.
• A minimum of 2-3 years of professional event experience in a related field are required.
• Interest in foreign policy and/or the core mission of the Atlantic Council.