Assistant Dean For Budget And Administration

Job Details

Payroll Title: EXEC ADVISOR 4
UC Job Code: 0554
Job Open Date: 7/18/22
Application Review Begins: Open until filled
Department Name: ENGR (DEAN COLLEGE OF ENGINEERING)
Percentage of Time: 100%
Union Code: 99 Non-represented
Grade Type/Grade: MSP / 27
FLSA Status: Exempt
Work Location: Arts - 0249C
Budgeted/Hiring Pay rate/range: Commensurate with experience and internal equity
Full Title Code Pay Range: $110,000 - $244,800/yr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.
Working Days and Hours: M-F, 8am-5pm
Benefits Eligibility: Full Benefits
Eligible for Remote Work: Yes
Type of Remote Work Arrangement: Hybrid (Both UC & Non-UC locations)
Department Marketing Statement

The College of Engineering at UCSB is noted for its excellence in teaching, research, and service to the community, infused by a spirit of entrepreneurship in education, scholarly activity and participation in engineering practice. Our mission is to provide our students with a firm grounding in scientific and mathematical fundamentals; experience in analysis, synthesis, and design of engineering systems; and exposure to current engineering practice and cutting-edge engineering research and technology.

The College has an enrollment of approximately 1,500 undergraduate students and 700 graduate students with a full-time, permanent faculty of 165, and offers undergraduate and graduate degree programs in five departments including Chemical Engineering, Computer Science, Electrical and Computer Engineering, Materials, and Mechanical Engineering.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties

The Assistant Dean for Budget and Administration serves as the chief financial and operations officer in the College of Engineering. Assumes a Business Officer role by taking direct responsibility for the management of the Office of Dean, CoE Machine Shop, Undergraduate Programs, Marketing Office, Space and Construction, and the Corporate Affiliates Program (CAP). Assists the Dean in management and administrative leadership in all areas under Dean's jurisdiction, currently: six academic departments, one academic program, and twenty research units including the Materials Research Lab, the Institute for Energy Efficiency, and other centers and facilities, Science and Engineering Development, and the Engineering Computing Infrastructure (ECI - a college-wide computing support function). The Assistant Dean for Budget and Administration represents and acts on behalf of the Dean at campus-wide meetings dealing with resources to the College and has authority to make commitments on Dean's behalf. Works directly with the Dean on new initiatives affecting the College and cross-divisional units (e.g., CNSI, ICB, CBE, MLPS Division, and MESA).

Required Qualifications

• 4-6 years computer savvy.
• 4-6 years budget, finance, HR, and management experience.
• 4-6 years long range planning, program and project management.
• Advanced ability to coach, facilitate and influence people at all levels.
• Computer savvy regarding common organization-specific and other computer application programs (UCPath, TAM, JobBuilder, GUS, etc.)
• Financial analysis, reporting, and modeling techniques.
• Bachelor's Degree in finance, management, business, HR; or equivalent experience/ training.

Preferred Qualification

• 1-3 years working with a diverse group of faculty, staff, and students.
• Master's Degree finance, management, business, HR.
• 1-3 years curriculum planning.
• 1-3 years contract and grant administration.
• Computer savvy regarding common organization-specific and other computer application programs (UCPath, TAM, JobBuilder, GUS, etc.)
• Advanced knowledge of the campus' processes, protocols and procedures.

Conditions of Employment

• Satisfactory completion of a conviction history background check.
• UCSB is a Tobacco-Free environment

Job Functions/Percentage of Time/Duties

• 40% Dean's Office Administration Functions - Assumes a Business Officer role by taking direct responsibility for the management of the Office of Dean. - Management functions and budget oversight for the dean's staff including Machine Shop, Undergraduate Programs, Marketing, Events, Engineering Computing Infrastructure, Space and Construction, and Corporate Affiliates Program. - Serves as a member of the Dean's Management Team with Associate Deans. - Coordinator for the Dean and College on all whistle blower activities. - Serves as resource by providing personnel and management guidance to all Directors, supervisors, and Associate Deans within the Dean's Office for difficult and/or unusual human resource and funding issues. Develops specific courses of action with managers to resolve problems. Acts as an advisor to department Chairs and Managers on policy, procedures, and problem-solving. Holds regular senior staff meetings to facilitate communication and coordinate joint efforts.
• 55% Chief Financial and Operations Officer for COE - Budget Planning, and Operations - Identifies College of Engineering funding needs and develops and implements an annual funding plan to meet those needs. - Develops and implements an annual budget process for the College of Engineering's departments and programs that addresses permanent and one-time funding needs. - Recommends annual funding plan, identifying specific fund source allocations and fund assessment methodologies, in coordination with the Executive Vice Chancellor and Budget Offices. Manages and assesses college resources including endowments and gift funds. - Develops and implements appropriate budget policies and procedures. Coordinates with Human Resources regarding policies and funding for annual salary and benefits actions, including merit increases, and range adjustments. - Maintains reconciliation and integrity of the permanent budget and approved staffing with authorized salary actions and expenditures. - Manages provision accounts. - Manages College-wide fiscal closing process. Financial Analysis - Provides timely and appropriate financial analysis to support strategic planning, decision making and College actions. - Provides leadership in identifying financial policies that will allow the College to establish, track and monitor its financial goals for departments, programs and other auxiliary enterprises based upon historical trends and future strategies. - Develops/implements/coordinates policy issues related to external debt financing for projects. - Provides leadership for the development of a financial information system that supports the financial management function. - Provides timely and appropriate analysis and independently solves problems consulting with Dean to prevent potential financial problems on all fund sources. - Provides leadership/guidance to CoE departments, programs, centers and units regarding budget operations, financial management, and human resource/organizational development. - Provides technical assistance for departmental, centers and program personnel, including guidance on interpretation of policies and recommendations regarding best practices. - Develops analytical reports to assist divisions and departments to monitor and measure budget management performance. - Provides oversight regarding specifics of the Science and Engineering Development Office/CoE relationship including but not limited to coordinating establishment/disestablishment of endowed chairs, endowed chair interest payouts and reinvestments, the receipt of gifts, monitoring pledge payments, negotiating annual funding levels, monitoring adherence to service standards, and distribution of costs. - Works with departments, centers, programs, and units personnel to identify practices that do not comply with UCSB campus policies, procedures and processes, and ensure that departments, centers and programs obtain proper approval and/or compliance. - Works with departments, centers, programs and unit Business Officers and Chairs on classification
• 5% Special Projects and Assignments - Special Assignments/Projects - As assigned by the Dean, provides leadership and participates in developing initiatives and programs that further enhance the overall academic and research missions of the College of Engineering and its national reputation. - On behalf of the College and Campus serves on various campus-wide committees.

Vaccinations Programs – Including SARS-COV-2 (COVID-19)

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs – With Interim Amendments. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

• UC Santa Barbara COVID-19 Information https://www.ucsb.edu/COVID-19-information
• University of California Policy on Vaccinations – With Interim Amendments https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy
• August 5, 2021 California Department of Public Health (CDPH) Order (Heath Care Worker Vaccine Requirement) https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/COVID-19/Order-of-the-State-Public-Health-Officer-Health-Care-Worker-Vaccine-Requirement.aspx

• Covered Individuals: A Covered Individual includes anyone designated as Personnel, Students, or Trainees under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Reasonable Accommodations

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