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Animal Care Facility Manager
| Company | Meharry Medical College |
| Address | , Nashville, 37208, Tn |
| Employment type | FULL_TIME |
| Salary | |
| Expires | 2023-07-17 |
| Posted at | 1 year ago |
The Facility Manager reports directly to the Director of the Animal Care Facility (ACF). While the Facility Manager will not have a daily room assignment, the expectation is that the Facility Manager would cover absent employees or staff shortages by working in the ACF when necessary. The Facility Manager will oversee the work of the animal care technicians, monitor daily workload of employees located in his/her facility, assigning or shifting work as needed. The Facility Manager provides leadership and guidance to the animal care technicians. and presents Facility-Level recommendations or concerns to the Director of the ACF. The Facility Manager is responsible for performance improvement counseling when necessary, approving time off for technicians, creating the weekend coverage schedule and checklist, organizing and attending meetings and participating in training and development of staff. The Facility Manager is expected to identify ineffective processes and systems and identify solutions for improving quality and function. This individual will work independently, making day to day operational and workload decisions for the facility. The Facility manager will familiarize himself/herself with all the equipment/machines that are in the ACF and be responsible of all their usage and preventive maintenance. The Facility Manager is responsible for overseeing all billing and cost recovery of all research projects conducted in the ACF.
Daily Operations
- Allocate resources appropriately so that tasks may be accomplished
- Communicate objective of assignment to employee
- Define expected outcomes and times of completion
- Assign work in order to accomplish goals in a timely fashion
- Distribute assignments fairly and equitably
- Institute appropriate follow-up with employee to ensure that desired outcome is reached
- Monitor manpower and efficiencies of staff
- Schedule Washroom and Husbandry staff and assign duties
- Complete and maintain all timekeeping records using the Institution’s timekeeping system; sign off on all time reports bi-weekly in accordance with payroll and time clock policies and ensure that staff are adhering to policies
- Establish work hours for employees, assign responsibilities and monitor work
- Schedule Washroom and Husbandry staff and assign duties
- Define expected outcomes and times of completion
- Communicate objective of assignment to employee
- Institute appropriate follow-up with employee to ensure that desired outcome is reached
- Assign work in order to accomplish goals in a timely fashion
- Allocate resources appropriately so that tasks may be accomplished
- Distribute assignments fairly and equitably
- Monitor manpower and efficiencies of staff
- Make adjustments and reassignments according to workload demands
- Complete and maintain all timekeeping records using the Institution’s timekeeping system; sign off on all time reports bi-weekly in accordance with payroll and time clock policies and ensure that staff are adhering to policies
- Make adjustments and reassignments according to workload demands
- Offer guidance for improving performance
- Communicate to each employee his/her expected performance level & daily responsibilities
- Counsel employees on areas of performance that need improvement and identify improvement plans and timeline for correction
- Recognize the need to counsel staff when needed and work with Director of ACF to address concerns in accordance with Performance Improvement.
- Evaluate and document staff performance
- Recognize the need to counsel staff when needed and work with Director of ACF to address concerns in accordance with Performance Improvement.
- Communicate to each employee his/her expected performance level & daily responsibilities
- Offer guidance for improving performance
- Counsel employees on areas of performance that need improvement and identify improvement plans and timeline for correction
- Encourage staff to pursue higher education, certifications and professional growth
- Train staff in standard operating procedures and encourage staff development
- Use existing Standard Operating Procedures (SOPs) and write new ones as needed for all Husbandry areas and Washroom
- Ensure that policies and procedures are up-to-date, well organized, and easily accessible
- Encourage staff to pursue higher education, certifications and professional growth
- Distribute educational material/literature to staff
- Train staff and maintain detailed records of performance and training status
- Train staff and maintain detailed records of performance and training status
- Ensure that policies and procedures are up-to-date, well organized, and easily accessible
- Use existing Standard Operating Procedures (SOPs) and write new ones as needed for all Husbandry areas and Washroom
- Distribute educational material/literature to staff
- Communications
- Maintain excellent communication among research staff and faculty, animal care staff, veterinary staff and administration
- Communicate policy and procedure changes in a timely and effective manner
- Communicate concerns and issues to the Director of the ACF and follow up on concerns until addressed completely
- Maintain excellent communication among research staff and faculty, animal care staff, veterinary staff and administration
- Communicate concerns and issues to the Director of the ACF and follow up on concerns until addressed completely
- Communicate policy and procedure changes in a timely and effective manner
- Maintain complete understanding of security system and ensure compliance with standards
- Oversee maintenance of major equipment such as rack washers, autoclaves, tunnel washers, automatic watering systems, ventilated racks, IVIS animal imager, etc.
- Ensure safe working conditions for all staff
- Monitor safety records, investigate accidents and address safety hazards
- Plan and monitor sanitation, nutrition and caging of animals to ensure compliance with departmental standards
- Identify ergonomic issues and suggest & implement ways to improve ergonomics to reduce injuries among staff
- Monitor animal housing and support areas to ensure safety & accordance with all applicable policies and guidelines
- Maintain complete understanding of security system and ensure compliance with standards
- Ensure safe working conditions for all staff
- Monitor safety records, investigate accidents and address safety hazards
- Oversee maintenance of major equipment such as rack washers, autoclaves, tunnel washers, automatic watering systems, ventilated racks, IVIS animal imager, etc.
- Plan and monitor sanitation, nutrition and caging of animals to ensure compliance with departmental standards
- Identify ergonomic issues and suggest & implement ways to improve ergonomics to reduce injuries among staff
- Contact Campus Operations to request repairs to physical plant issues.
- Prepare and route maintenance and service agreements for facility and equipment in accordance with Meharry contracting procedures, including obtaining approval from Director of ACF for all agreements.
- Maintain awareness of regulatory requirements pertaining to environmental conditions for housing animals
- Monitor and maintain physical plant for Facility
- Maintain awareness of regulatory requirements pertaining to environmental conditions for housing animals
- Identify environmental issues, report to Director of ACF and Campus Operations and seek resolution to issue
- Contact Campus Operations to request repairs to physical plant issues.
- Inspect and monitors facility equipment to ensure optimal and safe operation.
- Maintain working relationships with Meharry maintenance staff, service contract providers and vendors for the repair and service of the facility and equipment.
- Prepare and route maintenance and service agreements for facility and equipment in accordance with Meharry contracting procedures, including obtaining approval from Director of ACF for all agreements.
- Identify environmental issues, report to Director of ACF and Campus Operations and seek resolution to issue
- Inspect and monitors facility equipment to ensure optimal and safe operation.
- Maintain working relationships with Meharry maintenance staff, service contract providers and vendors for the repair and service of the facility and equipment.
- Coordinate new animal housing, husbandry care & proper identification of animals
- Evaluate existing equipment to assess feasibility; make recommendations for modifications or upgrades as needed
- Determine appropriate levels of food, bedding, chemicals, cleaning supplies, cage materials, etc.; complete and route Purchase Requisition to replenish lab supplies when needed
- Maintain and archive records related to facility activities, census, care, and animal procurement using required computer-based software and/or systems
- Monitor lab supply levels and request supplies when needed
- Determine appropriate levels of food, bedding, chemicals, cleaning supplies, cage materials, etc.; complete and route Purchase Requisition to replenish lab supplies when needed
- Evaluate existing equipment to assess feasibility; make recommendations for modifications or upgrades as needed
- Oversee receipt and housing of animals
- Coordinate new animal housing, husbandry care & proper identification of animals
- Maintain and archive records related to facility activities, census, care, and animal procurement using required computer-based software and/or systems
- Oversee receipt and housing of animals
- Document animal care to ensure compliance with all regulatory agencies and Institutional requirements
- Maintain awareness of governmental regulatory and peer review requirements and guidelines
- Maintain physical plant according to institutional and other regulatory guidelines and laws
- Maintain awareness of governmental regulatory and peer review requirements and guidelines
- Maintain physical plant according to institutional and other regulatory guidelines and laws
- Alert Veterinary Staff to animal health related matters (e.g. animals in pain or distress, animals whose well-being is compromised due to nature of experiment, etc.)
- Respond to research testing schedule changes as they occur
- Provide assistance to research staff with regards to equipment, caging and animal husbandry
- Interact with research staff and investigators to provide timely support services and address concerns
- Alert Veterinary Staff to animal health related matters (e.g. animals in pain or distress, animals whose well-being is compromised due to nature of experiment, etc.)
- Provide assistance to research staff with regards to equipment, caging and animal husbandry
- Respond to research testing schedule changes as they occur
- Ensure that research staff comply with guidelines concerning removal of an animal from Facility
- Ensure that research staff comply with guidelines concerning removal of an animal from Facility
Required Skills
Required
- Ability to analyze and interpret financial data
- Proven skill in animal handling and restraint across common laboratory animal species; basic biomethodology, including blood collection and injections; and general animal husbandry
- Effective conflict management skills
- Effectively coaches and delivers constructive feedback
- Excellent collaboration and team building skills
- Demonstrates excellent judgment and decision- making skills
- Ability to lead/manage others
- Demonstrates a high commitment to quality
- Knowledge of federal laws, regulations and guidelines governing the use of animals in research and teaching
- Strong verbal communication and listening skills
- Excellent organizational skills
- Ability to prepare laboratory and financial reports
- Builds and manages effective teams
- Experience using Microsoft Office (e.g. Word, PowerPoint, Excel, etc.)
- Instills commitment to organizational goals
- Experience working in a regulated environment
Preferred
- Strong emphasis on external and internal customer service
- Strong background in assuring and monitoring for compliance
- Ability to foster career and personal development staff and students
- Ability and desire to lead diverse teams
- Experience and/or knowledge of preparing and monitoring service and maintenance contracts
- Experience and/or knowledge of research recharge center invoicing, billing, or fee recovery practices
- Ability to train others on processes and procedures
- Ability to foster effective team culture and morale
- High level of organization, productivity, and follow-through
- Experience or familiarity using Kronos, BANNER, Workday
Required Experience
Required
Bachelor of Science and 2 to 4 years of experience as a laboratory animal technician or related experience with animal husbandry and/or laboratory animal management experience handling small animals, including rodents; or
Veterinary Technician/Associate Degree plus 5-7 years related experience as a laboratory animal technician or related experience with animal husbandry and/or laboratory animal management
An equivalent combination of education and experience may be considered
Experience handling small animals, including rodents
Preferred
1 year of supervisory or management experience
Experience working in a medical or academic research environment
Experience handling small animals
LICENSES AND CERTIFICATES
Required
Valid driver's license and ability to be insured upon date of hire
AALAS Laboratory Animal Technologist (LATG) certification upon date of hire or eligibility to obtain certification within six (6) months from date of hire
Preferred
AALAS Manager of Animal Resources (CMAR) certification or eligibility to become certified
At Meharry, we’re pleased to offer comprehensive, competitive benefits to eligible employees and their
eligible dependents. From health care to holidays, our aim is to help employees enjoy happy and healthy
lifestyles, while maintaining a good work-life balance.
Meharry’s benefits package includes:
- Short-term disability
- Long-term disability
- Vision
- Medical
- 403(b) plan and supplemental annuity plan
- Life insurance
- Dental
- Other supplemental coverage
- Accidental death and dismemberment
Our vacation benefits vary with length and type of service. We grant twelve (12) paid holidays.
Meharry Medical College’s benefits package is designed to offer flexibility and variety of choice. All full
time staff working 32 or more hours per week are eligible for benefits. Select benefits are available for
part-time positions.
Meharry strives to offer their employees a professional environment in which they can both work
and build a career. As part of this effort, we offer a tuition reimbursement program and professional
development training to assist you with your career path.
For Further Information or Questions regarding this role, you may contact Meharry's Talent Acquisition Specialist below.
Jouvie Henderson (she, her, hers)
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