Administrative Specialist I (13598, Grade 18)

Description

• Can you use technology to seek out efficiencies?
• Are you an effective team player?
• Do you enjoy collaborating with a dynamic team?

Excited to Apply?

The Maryland-National Capital Park and Planning Commission, a six-time NRPA Gold Medal Award Winner, is seeking a highly skilled administrative professional to provide the Enterprise Division within Montgomery Parks a wide variety of technical support assistance. The Administrative Specialist I will be tasked with performing analytical work related to financial management, management analysis, training, community relations, and assist with special events. This position will develop, conduct, and track training opportunities as a Training Coordinator to ensure programmatic compliance and manage and track the division’s controlled and capital asset inventories as the Fixed Asset Coordinator. The Administrative Specialist will also manage special projects, serve on various committees, manage customer correspondence, and maintain administrative files for the Division. In addition, the position will assist the division’s management team with implementation, financial management, and oversight of special events. The selected candidate will primarily support the Division Chief but will also be required to provide administrative support to the administrative office staff and other work programs on an as needed basis.

Go to our website to learn more: https://www.montgomeryparks.org/

DIVERSITY STATEMENT: Montgomery County Department of Parks believes that diversity in all dimensions of the organization supports and bolsters the innovative thinking essential to its success. Montgomery County Parks does not make hiring decisions on the basis of race, ethnicity, national origin, gender, gender identity, sexual orientation, age, disability, religion, political affiliation, ideology or status as a Veteran. Examples of Important Duties

• Lends assistance/support to Enterprise Facility Managers and the Enterprise Division Office staff on a variety of Enterprise related matters and reports.
• Tracks, analyzes, and prepares a report on competitor’s fees to assist in the preparation of the annual fee recommendation to the Planning Board. Prepares Fee Memo and Fee Booklet.
• Coordinate and oversee all Enterprise facilities’ websites, holiday, and operating schedules.
• Serve on various committees such as CAPRA, Bring Your Child to Work Day, Youth Camp Standards, Safety Committee, Fitness and Wellness, etc.
• Serve as the Training Coordinator which will coordinate, track, and provide trainings for Division (i.e. Customer Service, Supervisor Specialized trainings, Utility Cart, ADA/Inclusion, First Aid/CPR, Defensive Driving, Audit, etc.). Assist staff in ordering FA and AED supplies.
• Manage correspondence and response system. Log in correspondence, track time-sensitive communications, and refer to appropriate staff for information or response. Prepare responses, reviews and edits documents submitted by staff for signature.
• Assist the division’s management team with managing, organizing, and planning special events at all facilities throughout the year. Assist with purchasing supplies and materials (oversight of financial management), scheduling volunteers, researching, and obtaining vendors. A few of the events would be the Spring and Halloween Eye Spy trains, Customer Service days, Little Bennett Campground Halloween events, National Carousel and Train events, and Tennis events, etc.
• Collect, review for accuracy, and file all facilities Emergency Action Plans, Cash handling procedures, ADA Improvements, Camp Inspections, etc.
• Assist Division with Special Projects.
• Serve as the Fixed Asset Coordinator which will coordinate and manage fixed and controlled asset inventories. Spot audit inventories at least quarterly. Designee to oversee the Divisions’ Capital and Controlled Asset inventory.
• Serve as the point of contact for the Mary Wells Harley Camp Scholarship fund pertaining to the division’s camp participants documentation and funding.

Minimum Qualifications

• One (1) year of experience in human resource management, finance or any other related area of business administration.
• Bachelor's Degree in Human Resource Management, Finance, Business or any related field.
• An equivalent combination of education and experience may be substituted, which together total 5 years.