Administrative Specialist - Commissioner's Office

The Administrative Specialist provides specialized administrative support to the Commissioners, Chief Clerk, and Deputy Chief Clerk and performs administrative tasks involved in the daily operations of the department.
Work Schedule And Additional Information
Full Time Employment
Weekly Work Schedule: 8:00am-4:30pm Monday-Friday with a 60 minute lunch
Work Hours: This position will work and be paid for 75 hours in a 2 week pay period
Starting Salary: in some cases, the starting salary is non-negotiable
DBM rating: B23
Position Code: CM3010
Current county employees will follow the county's promotion/demotion policy.
This position will be posted until filled.
Responsibilities

• Assists staff with work duties as needed
• Assists Deputy Chief Clerk in preparation of agendas for Commissioners and Workshop meetings. Records or takes notes of meetings; transcribes minutes; ensures that contracts are executed; and performs all follow-up details as required such as preparation of appointment letters, updating Boards/Authorities book, scanning minutes, placing appropriate information on website, etc.
• Oversees main Commissioners inbox, handles all inquiries in appropriate manner, and responds to each constituent inquiry and maintains constituent file for reference purposes
• Works with the office manager to coordinate with county departments and individuals to manage and track state reporting requirements
• Performs Lawson duties including processing invoices for payment, purchasing, and requisitions (power user)
• Updates County Notification and Resource Manual database for 33 municipalities after contacting each municipality to ensure accurate and emergency contact information; this database is used by Public Safety and Commissioners in the event emergency notifications are needed
• At the office manager's direction, plans, coordinates, and organizes meetings and special events, such as the Legislators quarterly breakfast meeting with Commissioners, South Central Caucus meeting, Commissioners Holiday Luncheon, etc., and prepares agendas and notices for these events as required
• Performs additional job duties and provides administrative support to the commissioners as required
• Prepares monthly report which is sent to both the Capital Region Council of Governments and the Western Cumberland Council of Governments on behalf of the Commissioners
• Responds to telephone inquiries from internal and external constituents, tracks invitations and RSVPs for Commissioners and Chief Clerk, coordinates quarterly and yearly performance evaluation meetings for the Chief Clerk, and assists with calendar management as needed
• Attends meetings, trainings, and seminars as required
• Performs other job-related duties as required
• Prepares legal advertisements for all public meetings of the Commissioners as required by statute and checks to ensure they appear in the newspaper when required

Qualifications

• Associates degree in Business Administration or a related field or an equivalent combination of education, training, and experience
• A minimum of three years of administrative or office related experience and experience with Microsoft Office Suite

Company Description
Mission Statement: The most livable community with the most efficient and effective public services in Pennsylvania.
We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!
Cumberland County Diversity, Equity, and Inclusion Statement
Cumberland County acknowledges and celebrates the unique characteristics of our residents, employees, and visitors. We identify diversity as a strength and consider it a growing, valuable asset of our community. We thoughtfully offer services and opportunities by understanding the different needs of our residents and actively engaging the underrepresented. Everyone who lives, works, and visits Cumberland County will benefit from our commitment to a welcoming environment.
Benefits
Medical Benefits:

• United Concordia Dental Insurance (currently with options for no out of paycheck costs)
• Wellness program with wellness incentives
• Capital Blue Cross Vision Insurance (currently with options for no out of paycheck costs)
• Health Savings Account
• Capital Blue Cross Medical Insurance (currently with options for no out of paycheck costs)

Retirement Benefits

• Military Time Buy Back Options
• Voluntary 457b Deferred Compensation Plan
• Normal Retirement Options:
• County Retirement Pension
• 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
• Age 55 with 20 years of credited service
• Age 60 with any amount of credited service
• Fully vested after 5 years of credited service

Paid Time Off

• 10 days per year, accrued per pay period (Non-Exempt)
• Vacation
• 12 Paid County Holidays
• Personal
• 3 Personal days per year, pro-rated based on starting date
• 15 days per year, accrued per pay period (Exempt)
• Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
• Sick
• No waiting period to receive paid holidays
• 5 Sick days per year, pro-rated based on starting date

Additional Benefits

• Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
• Employee Assistance Program
• Tuition Reimbursement
• Dependent Care Account
• Life Insurance
• Short Term Disability
• Long Term Disability
• 75% of tuition & book costs reimbursed up to $1,200 per semester for pre-approved courses earning a grade C or better (after 6 months of Full-Time Employment)
• Flexible Spending Account