Administrative Services Associate Jobs

The Administrative Services Associate provides overall administrative support to the President and CEO, oversee the vendor management-related requirements of the business and HR-related concerns.

Core Responsibilities

Executive Administrative Management

• Works with the Product & Business Development Team in preparation of presentations and minutes of meetings for the CEO
• Assists the CEO in arranging the meetings and discussions
• Provides administrative support to CEO
• Works closely and partners with the Business & Product Development
• Assists the CEO in tracking deliverables and assigned tasks of the various departments; works with these departments to ensure completion of the deliverable/assigned tasks
• Assists the CEO in their record management requirements

Procurement/Vendor Management

• Verifies invoice or billings received against items delivered/services rendered
• Works with the various departments in regard to their supplies and other services requirements
• Prepares Purchase Order and route for approval and coordinate with the vendor
• Coordinates the processing of payments to Accounting Units
• Routes requests regarding the CAPEX/OPEX requirements
• Solicits and reviews the quotations submitted by the vendors to address the supply requirements of the departments
• Makes recommendations on rationalizing and reducing expense in relation to supplies

HR-Related Tasks

• Safekeeps employee information and movement
• Handle HR-related concerns
• Assists BPI Securities employees with HR-related concerns
• Timekeeping and routing of requests concerning Payroll

Qualifications

• At least 2 years of experience in administrative service
• Bachelor's Degree in Business, Management, or any related course