Administrative Program Specialist-B Jobs

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ADMINISTRATIVE PROGRAM SPECIALIST-B

Salary

$3,186.00 - $6,252.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

400-23-093

Department

DOC-Administration

Opening Date

08/08/2023

Closing Date

8/13/2023 11:59 PM Central

• Questions
• Benefits
• Description

Supplemental Information

Louisiana Department of

Public Safety & Corrections –

Corrections Services

www.doc.louisiana.gov

HEADQUARTERS OFFICES

Baton Rouge, LA

This position is located in the Division of Policy Development-ADA Section.

THIS POSITION IS A JOB APPOINTMENT

This posting is for a temporary job appointment lasting up to four years;

however, should a permanent position become available,

the employee may be converted to a probational appointment.

This posting may be used to fill other positions such as:

• PROBATIONAL APPOINTMENT: Current permanent status classified State employees may be required to accept a probational appointment, if selected.
• PROMOTION : Open to all Statewide classified and Agency-wide permanent status employees. The selected employee may be required to serve a trial detail prior to being permanently promoted.
• TEMPORARY JOB APPOINTMENT: This position may be filled by temporary job appointment. If filled as a temporary job appointment, should a permanent position become available, the employee may be converted to a probational appointment.

Why work for DOC? (https://doc.louisiana.gov/about-the-dpsc/careers-in-corrections/)

• Culture: DOC values and supports employees through numerous recognition programs, creating a sense of community, prioritizing internal promotional opportunities, clear communication, and professional development.
• Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.
• Growth: Professional growth is encouraged at DOC through numerous avenues.
• To further claim a test exemption, mark your selection(s) on the Agency-Wide Question regarding testing exemptions, “According to State Civil Service rule 22.8, testing exemptions are allowed for those jobs required by Civil Service test score. Please select all exemptions that apply to you.”
• Benefits: DOC offers a generous benefits package including; a defined benefit pension plan, health insurance that is also available post retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules, work from home, etc. Alternative work schedules including 4/10’s or work from homeMAYbe an available benefit for certain positions upon meeting the policy requirements.
• If you donot have a score prior to applying to this posting, it may result in your application not being considered.
• Failure to provide your qualifying work experience may result in your application not being considered.
• Applicantswithout current test scores can apply to take the test here .
• Applicantsclaiming exemption from testing requirementsunder Civil Service Rule 22.8,if you previously held a job with the same test, answer the Supplemental Question regarding the test accordingly.You must be a current permanent classified employee to claim this exemption.
• Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification.
• To apply for this vacancy , click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.
• Applicants must have a Civil Service test score for8100-Professional Level Exam in order to be consideredfor this vacancy unless exempted by Civil Service rule or policy.
• Exams and License Requirements

REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT.

• There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has90 days from the closing dateof the announcement to make a hiring decision. Specific information about this job will be provided to you in the interview process, should you be selected.
• Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
• IMPORTANT: In the supplemental questions section,applicants must authorizethe HR Office of DPS&C-Corrections Services to contact prior employers to check references under thePrison Rape Elimination Act (PREA),to be considered for employment, by answering ‘YES’ to the PREA question.
• Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
• To view and apply to any of our other postings we currently have available, click HERE.
• Applicants may be required to work shift work

The Louisiana Department of Public Safety and Corrections - Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non-merit factor including disability.

For Further Information About This Vacancy Contact

Megan Dianne Coco and Jane Brown

Human Resources

(225) 342-8627 or (225) 342-6664

Fax: 225-342-5968

Qualifications

MINIMUM QUALIFICATIONS:

A baccalaureate degree plus one year of professional level experience in administrative services.

Substitutions

Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.

Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:

A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.

30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.

60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.

90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.

120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.

College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.

Note

Examples of professional administrative service fields include: Accounting, Financial Auditing, Budget work, Contract/Grants work, Human Resources/Personnel, Information technology, Insurance, Purchasing/Procurement, Quality assurance, Records management, Risk management, and Safety. In the area of wholesale/retail sales, we will also accept store managers, business managers, regional sales managers, or district sales managers as experience in administrative services.

NOTE: Any college hours or degree must be from an accredited college or university.

Job Concepts

Function Of Work

To perform responsible, administrative functions in support of an organizational unit.

OR

To manage a specialized departmental or statewide program.

Level Of Work

Experienced.

Supervision Received

General from higher-level supervisory personnel.

Supervision Exercised

May supervise 1-2 lower level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions

Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.

Differs from Administrative Program Specialist--A by the presence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.

Differs from Administrative Specialist--C by the absence of a higher degree of complexity, impact, or independence in assigned duties and program areas.

Examples of Work

Administrative Functions

Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions:

Telecommunications, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel.

PROGRAM MANAGEMENT

Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.

Establishes, implements, and revises (as necessary) the program's standards and guidelines.

Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.

Performs certification and eligibility duties as it relates to the program.

Ensures program compliance to Federal and State regulations.

Administers contracts (such as property leases and service agreements) as they pertain to the program.

May supervise a small program support staff.

May require a special license and/or continuing education in the program field.

May serve as a member of a board or committee relevant to the program's mission.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

Benefits

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day
• Veteran's Day,
• Labor Day,
• Additional holidays may be proclaimed by the Governor
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Thanksgiving Day and Christmas Day.
• Independence Day,

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

State Retirement Systems May Include (but Are Not Limited To)

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries.

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
• Louisiana School Employees Retirement System (www.lsers.net), among others
• Teacher's Retirement System of Louisiana (www.trsl.org),

01

Are you currently a permanent classified employee of Louisiana State Government (State employee)?

• No
• Yes

02

Have you ever held permanent status in a job with the SAME TEST required for this vacancy?

• No
• Yes

03

If you have previous employment in a community confinement center, jail, lockup or prison, the Prison Rape Elimination Act (PREA) requires Corrections Human Resources to contact those employers prior to hiring any applicant for information on substantiated allegations of sexual abuse or any resignation during a pending investigation of an allegation of sexual abuse. Do you authorize the Human Resources Office of the Department of Public Safety and Corrections, Corrections Services, to contact any of your prior employers, whether listed on your employment application or not, to ascertain information required by the Prison Rape Elimination Act, Part 115 of Title 28 of the Code of Federal Regulations? I understand that prior to any offer of employment by the Department of Public Safety and Corrections that such information must be obtained. IMPORTANT: I also understand that if I do not authorize such contact, I will not be eligible for employment with the Department of Public Safety and Corrections. Should I be appointed from this announcement, I also understand that this authorization will remain valid for the duration of my employment with the Department of Public Safety and Corrections. Questions should be directed to Human Resources as noted in the Supplemental Information section of this job posting.

• No. Do not contact my employers, past or present.
• Yes, I understand. You may contact my employers, past or present.

04

How did you hear about this position?

• DOC Website
• Glassdoor
• Recruitment Event
• Other
• Indeed
• Monster
• LinkedIn
• ZipRecruiter
• Twitter
• Newspaper Ad
• Civil Service Website
• Facebook/Instagram
• DOC Employee Referral

Required Question

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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