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Administrative Program Specialist A
Salary
$2,978.00 - $5,843.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
OMF-81023-JD
Department
Revenue-Office of Revenue
Division
OMF/Budget and Finance
Opening Date
08/10/2023
Closing Date
8/23/2023 11:59 PM Central
- Description
- Questions
- Benefits
Supplemental Information
The Louisiana Department of Revenue (LDR) is responsible for fairly and efficiently collecting state tax revenues to fund public services, to regulate charitable gaming and the sale of alcoholic beverage and tobacco, and to support state agencies in the collection of overdue debts. Collectively, each program, unit, division and group work together to provide the core services to taxpayers of the State of Louisiana and stakeholders of the agency. LDR is comprised of the following groups: Tax Collection, Charitable Gaming, Alcohol and Tobacco Control (ATC),
The Financial Services Division's Accounts Payable Sectionserves the operating accounting functions for the Department of Revenue's agency, and the Office of Revenue with 3 separate appropriated programs; Tax collection, Alcohol and Tobacco Control and Charitable Gaming having combined approximate $100 million operating budget from multiple means of financing (general fund direct, self-generated, statutory dedication, federal, and interagency transfers).
The Financial Administrative Services section of the Financial Services Division is responsible for processing all agency related travel, purchases, contracts and procurement. This section is dedicated to providing the services and support necessary to meet the goals and objectives of the Louisiana Department of Revenue (LDR) in an efficient and cost effective manner that is in compliance with all state and federal laws, rules and regulations.
About This Position
The incumbent of this position primarily serves as a Purchase Program cardholder (P-Card) for the agency.
In accordance with the agencies purchase ("P-Card") policies and procedures as well as DOA's P-Card regulations:
- Alerts Administrative Program Director 2 and Program Administrator of any:
- Assist with training agency staff as needed on agency P-Card policies and procedures.
- Assists with responding to internal audit and legislative audit staff regarding the agency's compliance with purchasing rules and regulations.
- Obtains information from the Metastorm system to make agency purchases.
- Transaction discrepancies that cannot be resolved immediately; and,
- Coordinates the purchasing of goods for the agency.
- Ensures only authorized P-Card charges are made.
- After a purchase is made and/or the goods are received, upload and submit all required purchase documentation to the Works system (or other appropriate system).
- Process updates that are required to ensure program compliance.
- Provides assistance to LDR staff regarding purchasing-related issues and questions.
- Reviews submitted purchase requests and researches for best quality and price of goods requested.
- Reviews monthly statements to ensure compliance, resolve any discrepancies, verify and approve amounts due for payment each month.
- Acquires and maintains thorough knowledge of state purchasing regulations and agency policies related to purchases.
- Coordinates with HR to determine if purchases are ADA-related and/or in compliance with ADA laws.
How To Apply
Applicants must have Civil Service test scores for 8100-Professional Level Examin order to be considered for this vacancy unless exempt by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered.
Applicants without current test scores can apply to take the test here (https://www.governmentjobs.com/careers/louisiana/jobs/592075/8100-ple-professional-level-exam?pagetype=jobOpportunitiesJobs) .
Please click on the below links to learn more about this position.
Administrative Program Specialist-A (https://apps01.civilservice.louisiana.gov/asp/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168090)
Note regarding the advertised pay range: The maximum amount listed is the maximum salary a person can make while in this title and NOTthe maximum amount we are allowed to pay a new hire.
To view other vacancies at the Louisiana Department of Revenue, please click here (https://www.governmentjobs.com/careers/louisiana/ldr) .
Applications will be rejected if the applicant fails to meet the minimum qualifications, submits an incomplete application or fails to apply by the closing date of the announcement. Resumes will not be accepted in lieu of an application listing complete work experience and education.
Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. The selected candidate will be required to submit original documentation upon hire.
If you are applying for a position that requires a baccalaureate and/or master's degree you may apply 90 days prior to receipt of your degree; however, the effective date of the appointment cannot be prior to your graduation date. Please contact the HR representative listed below to ensure that your application is accepted as eligible.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page
For Further Information About This Vacancy Contact
Jennifer Duncan
Louisiana Department of Revenue
Human Resources Division
P.O. Box 66378
Baton Rouge, LA 70896
[email protected]
The Louisiana Department of Revenue is an Equal Opportunity Employer
Louisiana is a State as A Model Employer for People with Disabilities
Vacancy Information
This posting may be used to fill vacancies in other divisions available within the Louisiana Department of Revenue within 90 days of the closing date.
This Position May Be Filled As a
- Probational Appointment
- Job Appointment
- Detail to Special Duty
- Promotion (open to all statewide classified and agency wide permanent status employees)
Current permanent status classified state employees may be required to accept a Probational appointment if selected. If filled as a Job Appointment, there is a possibility that this position may be converted to a Probational Appointment should funding become available.
This position will be domiciled inEast Baton RougeParish. Applicants must select this parish on their application to indicate that they are available to work in the parish of this vacancy.
A Tax and Natural Disaster Clearance will be conducted on all selected applicants to validate the timely submission of tax returns and payments. It is a requirement that all Revenue employees must adhere to all tax laws of the State of Louisiana.
LA R.S.15:587.5, 587.6 and the IRS require the Louisiana Department of Revenue to conduct a criminal history records check of a prospective employee who will access federal tax information to perform job duties. Any applicant who receives and accepts a conditional offer of employment will require a completed criminal history records check prior to his or her first day of work.
Qualifications
MINIMUM QUALIFICATIONS:
A baccalaureate degree.
Substitutions
Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.
Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:
A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.
30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.
60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.
90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.
120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.
College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts
Function Of Work
To perform responsible, administrative functions in support of an organizational unit.
OR
To manage a specialized departmental or statewide program.
Level Of Work
Entry.
Supervision Received
General from higher-level supervisory personnel.
Supervision Exercised
May supervise 1-2 lower level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions
Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.
Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program.
Differs from Administrative Specialist--B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.
Examples of Work
Administrative Functions
Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions:
Laundry, Mail Operations, Printing, Telecommunications, Vehicle Management, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel.
PROGRAM MANAGEMENT
Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting.
Establishes, implements, and revises (as necessary) the program's standards and guidelines.
Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.
Performs certification and eligibility duties as it relates to the program.
Ensures program compliance to Federal and State regulations.
Administers contracts (such as property leases and service agreements) as they pertain to the program.
May supervise a small program support staff.
May require a special license and/or continuing education in the program field.
May serve as a member of a board or committee relevant to the program's mission.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
Benefits
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Holidays and Leave – State employees receive the following paid holidays each year:
- Independence Day,
- New Year's Day
- Labor Day,
- Memorial Day,
- Good Friday,
- Thanksgiving Day and Christmas Day.
- Additional holidays may be proclaimed by the Governor
- Veteran's Day,
- Mardi Gras,
- Martin Luther King, Jr. Day,
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
State Retirement Systems May Include (but Are Not Limited To)
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries.
- Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
- Teacher's Retirement System of Louisiana (www.trsl.org),
- Louisiana School Employees Retirement System (www.lsers.net), among others
01
Do you possess a baccalaureate degree (or six years of full-time work experience to substitute for the degree) as required for this position?
02
Have you attached a copy of your transcript(s) to this application? Failure to do so will result in your application not being considered for this vacancy.
03
Do you have experience using the State of Louisiana, LaGov Enterprise Resource Planning System (ERP)?
04
Do you have experience working with administrative programs or functions?
05
Do you have experience procuring office supplies or services, equipment, or arranging travel?
06
Do you have any close friend(s) and/or family member(s) who currently work for LA Department of Revenue ? If so, please list their name(s) and relation to you. If none, please enter "N/A".
07
LA. R.S.15:587.5, 587.6 and the IRS require the Louisiana Department of Revenue ("LDR") to conduct a criminal history records check of a prospective employee who will access federal tax information to perform his job duties. If you are given a conditional offer of employment, a criminal history records check will occur before your first day of work. The check requires submission of your fingerprints that will be run through national and state databases to determine if any criminal offenses are connected to your name. Your name will also be run through local databases to check the same. After that, you will be subject to these checks, at minimum, every 5 years during your employment at LDR. Check the "Yes" box below to show your understanding of this information.
Required Question
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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