Administrative Manager Jobs

Company highlights:

• Recognized industry leader: #10 in Mass Transit and Rail by ENR and #13 in Transportation
• Culture of Learning: 100% tuition reimbursement and access to our comprehensive Learning Network
• Stability: We were established in 1915!
• Mentorship: Develop and guide junior engineers and technicians
• Work-Life Balance: You will be able to work remotely and take advantage of our flextime policy

As Gannett Fleming continues to grow and expand, we are looking for a talented Administrative Manager in our Construction Services corporate business group to grow our team. We rely on our energetic staff to share with us their unique perspectives and elevate the quality of our work. At Gannett Fleming, we believe in a symbiotic work environment - you will have the opportunity to work collaboratively with a talented team focused on growth and success.

In this role, you will need to be a motivated leader with a positive attitude and management experience. You will directly supervise the business line project manager assistants and administrative staff and provide support and report to the Construction Services business line Director, assisting him in meetings and understanding the business line performance goals and metrics.

We are seeking to make a long-term professional investment in you in helping you to establish a career track to allow for continued growth within our organization.

Principal Responsibilities and essential functions

• Strive for technical excellence through staff development
• Exemplify and encourage the best customer service for internal and external customers
• Promote best practices, consistency, and standards throughout the firm
• Improve efficiencies.
• Ensure the proper and timely flow of all administrative processes and communications
• Overseeing staff compliance with corporate requirements, guidelines, and directives,
• Assigning responsibilities for the completion of all administrative tasks

Assists the Business Line Director in tracking and meeting the Business Line’s performance goals and metrics, including, overhead management, quality requirements, accounts receivable, revenue recognition, and project performance.

• Working closely with the business line Director’s Executive Assistant
• Confirming quality compliance and consistency of work products by staff.
• Monitoring, reporting, and taking corrective actions regarding Accounts Receivable, Accounts Payable, Revenue Recognition, Project budget maintenance, etc.
• Visibly supporting and providing an efficient communications link between the employees in the Business Line and all company policies, procedures, directives, and activities
• Monitoring and reporting of performance, with review of metrics; with distribution of data and follow up as required
• Coordinating directly with Shared Services staff to resolve human resources quality, safety, financial and operational matters, and serving as a central point of contact in disseminating information related to the business line.
• Monitoring the metrics related to business line strategic action plan investments
• Annual projection application coordination and support.

Supports the administrative needs of the business line field personnel.

• Administering the Construction Services seasonal leave program including coordinating with HR, Payroll, Administrative Staff, and operations Managers to ensure program compliance.
• Leading field data collection to support the administrative needs of field employees.

Education and Licensing requirements

• Minimum of 15 years of applicable experience within administrative management
• Degree preferred

Training, Skills, Knowledge and/or Experience

• Project Management skills,
• Resource management
• Composition of grammatically correct, concise, and situation sensitive professional quality documents
• Excellent and adaptable verbal communication,
• High level of professionalism and discretion in business matters to handle confidential information
• Excellent customer service skills.
• Vision to identify, analyze, communicate, and implement process improvements,
• Ability to research, interpret, and apply information resources, programs, policies, and procedures,
• Multitasking & Prioritization skills,

At Gannett Fleming, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.

We offer a comprehensive benefits program, which includes medical, dental, vision and life insurance, our tax-deferred 401 (K) savings plan, and the opportunity to incentive compensation for eligible positions. We are committed to your personal growth and professional development, so we offer tuition reimbursement, access to internal and external training programs and support active participation in professional organizations.

Gannett Fleming is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.

Unsolicited resumes from third party agencies will not be accepted.

Location: Hybrid role with two days in local office

Core Business Hours: 8:00 AM – 5:00 PM
Employment Status: Full-Time

Internal Requisition ID:2023-10057

Salary Range: $105,000 - $125,000 Salary dependent upon experience and geographic location

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Please be advised that Gannett Fleming may require you to attest to your vaccination status and provide proof of Covid-19 vaccination. Regulatory requirements remain fluid at this time and Gannett Fleming will abide by Covid-19 mandates impacting our business as well as meet the requirements of our clients. Valid religious and medical exemptions will be reviewed and considered in accordance with applicable law.