Administrative Associate Jobs

Title: Administrative Associate

Division: Student Affairs

Department: Multicultural Center

FLSA Status: Non-Exempt

Salary Range: Grade 6: $14.06/hour

EEO Job Group: 5 E6

Position Summary

The University of Southern Indiana is accepting applications for Administrative Associate to provide administrative support for the Executive Director and the Multicultural Center (MCC) team for the implementation of programs and services offered on campus and throughout the Evansville community.

Duties/Responsibilities

• Provide administrative assistance to the Executive Director of the Multicultural Center and Multicultural Center staff.
• Supervise MCC student workers and determine their work assignments.
• Schedule rooms and facilities for on-campus MCC events with the Special Events and Scheduling services staff and makes some decisions regarding event details in the absence of office staff. Attends events as needed to assist with set-up.
• Assist with any tasks related to student summer and/or early arrival programs.
• Assist with the design, selection, screening and production of brochures, flyers, publications, newsletters, mailings and presentation materials (web based and hard copy) developed to promote events sponsored by the Multicultural Center and its co-sponsors.
• Prepare agendas, prepare and distribute committee meeting minutes and special reports as needed.
• Manage the Executive Director’s calendar, scheduling meetings with both internal and external constituents, arranging location, catering and A/V equipment.
• Provide excellent customer service and receptionist responsibilities by answering questions and directing customers to appropriate staff members or offices on campus.
• Maintain and manage all of MCC’s social media pages.
• Assist with planning and coordinating internal and external events.

Required Knowledge And Skills

• Exceptional organizational and time management skills with keen attention to detail required.
• Ability to adapt to change in the workplace.
• Ability to work with a diverse group of individuals required.
• Personal experience overcoming barriers is required.
• Customer service skills sufficient to manage multiple priorities effectively.
• Effective skills in interpersonal communication in a diverse work environment, to include verbal and written, active listening and critical thinking.
• Ability to work well independently and as a member of a team.
• Through either personal or professional experience, must have knowledge of those barriers confronting students in the target populations, particularly African American and Latinx.
• Ability to maintain confidentiality required.
• Working knowledge of word processing, spreadsheet, database, electronic mail software, internet browsing, and social media required.
• High school diploma or equivalent with at least two years of office experience required; or Bachelor’s degree with one year of office experience required.

Preferred Knowledge And Skills

• Experience with Publisher, Creative Cloud and Banner preferred.
• Knowledge and application of University policies and practices preferred.
• Knowledge of Umbraco CMS web design software preferred.

About USI

The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include:

• Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
• Full tuition fee waiver for employees/75% for spouses and dependent children.
• Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
• Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service

For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits.

Application Process

Click “Apply Now!” near the top right of this page to complete an application and upload application materials to the attention of the Search Committee Chair. Application materials should include:

• A resume
• A letter of interest in and qualifications for the position

Search Committee Chair:

If you have questions about the open position, please contact Pam Hopson, search committee chair, at [email protected].

Pre-Employment Screening

A background check will be required for employment in this position.

Authorization to Work in the United States

USI will not sponsor an employment-related visa for this position.

Interview Accommodations

Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at [email protected] or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at [email protected] or (812) 464-1815.

EEO Statement

The University of Southern Indiana is an EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply.