Administrative Assistant (Office Of The Major)

Important Recruitment Information for this vacancy:

Job Posting closes: Friday, May 12, 2023

Required documents uploaded by: Monday, May 15, 2023

Agency Information:

About the Position:

Who can apply: Those who meet the minimum qualifications (External Posting)

Classified/Unclassified Service: Classified

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: Monday through Friday, 7:30 a.m. to 4:00 p.m.

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Compensation: $25,688 to $34,444.80/annually

• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits:

• Retirement and deferred compensation programs
• Employee discounts with the STAR Program
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave

Visit the Employee Benefits page for more information…

Job Responsibilities may include but are not limited to the following: The incumbent in this position provides administrative support to the Chief of Security (which includes all 161 uniformed staff on Day, Evening, and Night Shifts). Prepares correspondence regarding employee informal and formal disciplinary action. Types, edits, and places Post Orders on the KDOC Intranet. Maintains Security personnel files and time sheets. Schedules appointments for Security office staff. Ensures that all policy manuals are up-to-date (IMPP's, General Orders, Post Orders, etc.). Updates security equipment inventories including Armory and Key Control. As designee for the Emergency Preparedness Coordinator, assists in updating ECF contracts and maintains employee information for the Correctional Emergency Management System (CEMS) emergency call-back list. Posts memorandums and notices to staff as needed. Compiles reports and maintains and tracks monthly security statistical information. Assists the Administrative Captain in tracking reports required by Central Office. Serves as a Recorder during emergency situations and is responsible for preparing an Emergency After Action Log of chronological events for the Special Operations Response Team (SORT). Records minutes of meetings including monthly Operations Staff Meeting and SORT Squad Leaders meetings. Manages all telephone calls and departmental visitors. Posts Non-Contact List and Vulnerability Test Logs on KDOC Intranet. Maintains necessary information for annual budget report, requisitions, and office activities.

Qualifications:

Education: High School Diploma or GED.

Licensing & Certification: Must possess a valid Driver's License.

Minimum Qualifications: Six months of experience in general office, clerical, or administrative support work. Education may be substituted for experience as determined relevant by the agency.

Preferred Qualifications

Knowledge of English, spelling, grammar, and arithmetic; knowledge of the operation of office equipment, personal computers, scanners, and communication systems, including spreadsheet and database applications; knowledge of rules, regulations, policies, and procedures; knowledge of standard formats for letters, memorandums, and reports; knowledge of record keeping and reporting methods; ability to apply and explain rules, regulations, policies, and procedures; ability to understand and follow verbal and written instructions and effectively communicate, both verbally and in writing; ability to proofread and edit for grammar, spelling, syntax and style; compute, verify, and compare figures; detect discrepancies in information or records; ability to record, file, and transmit information; and ability to extract data and formulate reasonable conclusions from a variety of sources. Incumbent will need to have the ability to deal effectively with individuals. The incumbent must be capable of performing established Essential Physical Functions. An initial 6-month probationary period is required for new or promoted employees.

Post-Offer, Pre-employment Requirements:

Must pass a background test and drug screen.

Recruiter Contact Information:

• Mailing Address: P.O. Box 107, 1607 State Street, Ellsworth, KS 67439-0107
• Phone: 785.472.6295
• Name: Kimberly Seitz
• Email: [email protected]

Job Application Process:

• Start your draft job application, upload other required documents, and Submit when it is complete.
  • Manage your draft and submitted applications on the Careers - My Job Applications page.
• Complete or update your contact information on the Careers - My Contact Information page. *This information is included on all your job applications.
• Manage your draft and submitted applications on the Careers - My Job Applications page.
• Check your email and My Job Notifications for written communications from the Recruiter.
  • Email – sent to the Preferred email on the My Contact Information page

  • Notifications – view the Careers - My Job Notifications page
• Email – sent to the Preferred email on the My Contact Information page
• First Sign in or register as a New User.
• Upload required documents listed below for the Careers - My Job Applications page.
• Notifications – view the Careers - My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete:

Upload these on the Careers - My Job Applications page:

• DD214 (if you are claiming Veteran’s Preference)
• Additional paperwork that is required for this position may be E-mailed to [email protected]
• Upload these on the Attachments step in your Job Application:
• Transcripts

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”

Need to obtain a TAX Clearance within 10 days of job offer if selected candidate.

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Veteran’s Preference

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.