Administrative Assistant, Mid-West Jobs

Now Brewing administrative assistant #tobeapartner

From the beginning, Starbucks set out to be a different kind of company. One that not only celebrated coffee and the rich tradition, but that also brought a feeling of connection. We are known for developing extraordinary leaders who share this passion and are guided by their service to others.

This position contributes to Starbucks success by providing advanced, dedicated administrative support of a confidential and complex nature to one or more directors. Handles confidential and non-routine information. Exercises independent judgment and discretion in making decisions and carries out activities following general guidelines. Demonstrates the ability to perform effectively with limited direction. Models and acts in accordance with Starbucks guiding principles.

As a Administrative assistant, you will…

• Advises department in the use of the business unit or department's products and services. Takes initiative to provide training and coaching when appropriate
• Utilizes advanced technical skills to create dynamic charts, tables, graphs and presentation materials, sometimes containing confidential content, ensuring that the final product has been edited for spelling, grammar and layout
• Serves as a peer leader to administrative team within function
• Provides support and resources to department hiring managers for new partner setup and immersion activities
• Schedules executive domestic and international travel in compliance with existing policies and procedures. Proactively addresses all aspects of executive's travel such as currency, weather, culture and locale to ensure executive's effective use of time and resources to promote productivity
• Maintains regular and punctual attendance
• Serves as a point of contact for the business unit or department. Answers questions, directs requests to appropriate partners and works with other partners effectively to exchange information. Escorts visitors
• May organize, host and facilitate activities such as team and cross-functional meetings, conferences and department activities
• Supports executive, department and administrative team in coffee education as a part of Starbucks core business
• Provides administrative support to one or more directors. Proactively manages executive calendars with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives. Recognizes the need to reprioritize as appropriate if business initiatives change and acts independently to realign executive priorities
• Directs and executes complex administrative projects including coordinating, tracking or analyzing budgets; researching information to respond to questions; updating databases and organizational charts; creating monthly reports or analyses; organizing large volumes of materials. May research background material and collect data for reports, meetings, events and correspondence
• Works with facilities department in planning and organizing team space maintenance and facilities moves
• Initiates special projects and process improvements based upon observations of department needs. Ensures that the projects achieve the expected results within the specified timeframe and on budget. May direct the work of others
• Organizes and schedules team and department meetings, arranges for live and telepresence audiovisual equipment, sets up meeting facilities and may take meeting minutes
• Advises department in awareness of and compliance with company policies and procedures. Takes initiative to provide training and coaching when appropriate
• Actively engages with executive's direct report team to ensure alignment of priorities and open communication paths. May attend direct report team meetings as requested
• Performs general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence including emails and prioritizing, distributing and acting on mail

We’d love to hear from people with:

• Adaptability - comfortable in adapting and demonstrate flexibility in responding to change.

• Collaboration - demonstrate confidence, composure and professionalism: able to build trust and works collaboratively in a team environment.

• Communication - able to communicate clearly and concisely, both verbal and written.

• Customer Services - demonstrate a positive, can-do attitude with the desire to take on additional responsibilities, consistently delivers high quality customer service to both internal and external stakeholders.

• Organization - strong organizational skills and high level of integrity and discretion in handling confidential and sensitive information with superior attention to detail.

• Technology - proficient with Microsoft Office 365 and virtual tools.

• Time Management - able to balance multiple priorities and projects in a fast-paced environment, meet deadlines and follow through on commitments.

From free coffee to competitive pay, Starbucks is proud to offer a comprehensive compensation and benefits package to our eligible part-time and full-time partners. Benefits include tuition reimbursement, health coverage with a variety of plans to choose from, and stock & savings programs like our equity reward program, Bean Stock. What’s more, Starbucks offers flexible scheduling and opportunities for paid time off. Visit starbucksbenefits.com for details.

If you live in greater Midwest area-Michigan, Indiana, or Illinois area, we offer a flexible workplace that allows for hybrid work. Partners can work remotely up to two days per week.

Join us and inspire with every cup. Apply today!

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We are committed to creating a diverse and welcoming workplace that includes partners with diverse backgrounds and experiences. We believe that enables us to better meet our mission and values while serving customers throughout our global communities. People of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.

Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal state and local ordinances. Starbucks Corporation is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at 206-318-0660 or via email at [email protected].