Administrative Assistant Jobs

An established organization in Pewaukee is looking for an Admin Accounting Assistant to add to their team in a temp to permanent capacity. This position plays a vital role in supporting the administrative and accounting functions within the organization. It primarily involves administrative duties, with a smaller focus on accounting responsibilities. The individual in this role must possess excellent organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. Position is 100% on-site for the first six months for training then can switch to one to two days a week remote. Please apply for immediate consideration.

Responsibilities

• Process and distribute incoming and outgoing mail and packages.
• Schedule appointments, meetings, and travel arrangements for staff members.
• Assist with basic accounting tasks, such as data entry, reconciling accounts, and invoicing.
• Assist in the preparation and coordination of company events, including meetings, conferences, and employee gatherings.
• Provide general administrative support such as answering phone calls, managing correspondence, and maintaining office supplies.
• Maintain and update employee records, databases, and filing systems.
• Support the accounting team with maintaining accurate accounting records.
• Handle ad-hoc administrative tasks as assigned by supervisors
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• Administrative Duties (80%):
• File various IRS documents in a timely manner.

Experience Required

• Experience with Microsoft Applications (Word, Excel, PowerPoint, Outlook, etc.).
• Healthcare industry experience a plus.
• 2+ years of administration and accounting experience.
• Ability to work independently with strong time management skills.
• HS Diploma required and an Associates or Bachelors degree a plus.
• Excellent written and verbal communication skills.