Administrative Assistant Ii Jobs

Airswift is currently recruiting an Administrative Assistant to work with one of our clients on a 1-year contract position in Morrisville, NC. The Administrative Associate provides a range of support services to the Seeds Technologies and Analytics team comprised of both lab scientists and data scientists. The tasks include, but are not limited to, creation of purchase requisitions in SAP, routine ordering, and meeting coordination.

Responsibilities

• Provides daily administrative support/functions, including but not limited to managing phone calls, managing visitor traffic, new hire onboarding support, procurement of goods and services, submitting purchase requisitions, processing invoices, tracking purchase orders, ordering supplies, sorting mail, scheduling meetings, managing conference room schedules, shipping/receiving support, access control, processing work requests and generating work orders.
• Demonstrated ability to handle confidential information appropriately.
• Supports department meetings and event functions by reserving and preparing meeting rooms.
• Interact effectively with all levels of personnel.
• Assists departmental staff with scheduling third-party services, verifying work order service tickets, and confirming invoice accuracy before approval.
• Provides front-desk coverage and serves as the first point of contact for all visitors, contractors and other external callers.

Requirements

• Must be able to lift and/or move up to 40 pounds
• Excellent organization skills and attention to detail
• Excellent verbal and written communications skills
• 3-5 years of administrative and/or procurement experience
• Shipping & Receiving and/or mailroom experience
• Administrative experience in a high-paced corporate business environment supporting diverse teams
• Associate degree or bachelor’s degree (preferred)
• Vendor management experience
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• High School diploma/GED
• Experienced in coordinating travel and expense reporting
• Proficiency in SAP platforms (procurement and maintenance functions) and Lotus Notes
• Experience working in a 5S and safety-conscious environment
• Able to work independently in a fast-paced environment