Register
Recruit Create CV
Unfortunately, this job posting is expired.
Don't worry, we can still help! Below, please find related information to help you with your job search.
Related keywords
Some similar recruitments
Administrative Assistant - Neurology/Neurosurgery
Recruited by Mayo Clinic 9 months ago Address Minnesota, United States
Administrative Assistant Ii- Remote
Recruited by Prime Therapeutics 10 months ago Address Minneapolis, MN, United States

Administrative Assistant Ii Jobs

Company

State of Illinois
Address , Chicago, 60607
Employment type FULL_TIME
Salary $62,952 - $93,924 a year
Expires 2023-10-10
Posted at 8 months ago
Job Description

Agency: Department of Human Services

Opening Date: 08/08/2023
Closing Date/Time: 08/21/2023
Salary: Anticipated Salary: $5,246 - $7,827 per month ($62,952 - 93,924 per year)
Job Type: Salaried Full Time
County: Cook
Number of Vacancies: 1
Plan/BU: RC028

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.


While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.


Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 10-30-28340

Position Overview

The Division of Early Childhood (DEC) is seeking to hire a dynamic, organized, and detailed-oriented administrative assistant to function as administrative support to the Senior Early Childhood Policy Advisor. DEC is one of six divisions within the Illinois Department of Human Services. DEC serves to strengthen and centralize Child Care, Early Intervention, and Home Visiting within IDHS. The DEC vision is for Illinois’ young children and families to have the supports they need to achieve their full potential. The DEC mission is to enhance access to programs and services that support whole child development. The DEC is committed to the following guiding values: Whole Child Focus, Quality Service Delivery, Equity, Relentless Pursuit of Mission, Respect and Dignity, and Stability and Sustainability.

Job Responsibilities

  • Handles confidential Unit personnel materials and/or general questions regarding Unit activities.
  • Functions as administrative support to the Senior Early Childhood Policy Advisor.
  • Assists the Policy Advisor Administrator and subordinate staff in reviewing internal functions and procedures to promote effective and efficient processing of routine and ad hoc assignments.
  • Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.
  • Conducts research, gathers information, and performs special projects and studies (independently) for the Policy Advisor Administrator, which can be complex and confidential in nature.

Minimum Qualifications

  • Requires two (2) years of professional experience in a public or private organization.
  • Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.

Preferred Qualifications

  • Two (2) years of professional experience understanding the use of graphs, charts, and maps (e.g., two-dimensional or ArcGIS) in written and/or statistical documents/reports.
  • Three (3) years of professional experience communicating effectively (written and orally) and coordinating day to day activities that lead to greater efficiencies and effectiveness within a public or private organization.
  • Three (3) years of professional experience as a representative of an administrative leader able to discuss and/or interpret programs, services, policies, and procedures for the general-public and/or other internal/external entities.
  • Two (2) years of professional experience efficiently tracking status and/or completion of assignments/tasks across a bureau or division to ensure grammatical accuracy, thoroughness, and timely completion.
  • Two (2) years of professional experience understanding the process of completing extensive research of issues and concerns and preparing action reports and recommendations for policy and/or procedural changes.
  • Three (3) years of professional experience developing and maintaining professional working relationships with internal and external stakeholders, including (but not limited to) organizational staff, customers, grantees/vendors, and the general-public.
  • Two (2) years of professional experience utilizing computer software (e.g., such as Microsoft Office Suite, SharePoint, Teams, and OneDrive) including preparation of spreadsheets, presentations, and reports.

Conditions of Employment

  • Requires the ability to travel with overnight stays.
  • The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: 8:30am - 5:00pm Monday - Friday
Work Location: 401 S Clinton St Chicago, IL 60607-3800

Division of Early Childhood

Administrative

Office of Research and Policy
Agency Contact: [email protected]

Job Family: Office & Administrative Support; Social Services


About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.


As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

  • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
  • 12 Paid Sick Days annually (Sick days carry over from year to year)
  • 3 Paid Personal Business Days annually
  • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
  • A Pension Program
  • Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
  • Commuter Savings Program (Chicago only)
  • 5% Salary Differential for Bilingual Positions
  • 13 Paid Holidays annually, 14 on even numbered years
  • Deferred Compensation Program - A supplemental retirement plan
  • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
  • Flexible Work Schedules (when available dependent upon position)
  • 10 Weeks Paid Maternity/Paternity Leave
  • Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx


APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.


The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: