Administrative Assistant I Jobs

Description/Job Summary
HGL - WHO WE ARE
At HGL, we value our employees as individuals and as important members of our team. We offer a work environment that is flexible, inclusive, and dedicated to creating a sustainable future. We provide opportunities for a dynamic work environment surrounded by industry leaders working to solve today's environmental, infrastructure, and natural resources challenges. HGL offers career advancement through internal and external training, skill advancement, and education. Projects at HGL span the United States and its territories all while solving problems associated with emerging contaminants (PFAS, radiological, and unexploded ordnance) along with traditional chemical contamination across all media. With over 500 employees, HGL is large enough to execute high profile projects, but small enough that personal working environments are possible with senior management and HGL's talented team members. By joining HGL, you will be working toward restoring the environment and protecting our future.
HGL - WE INVEST IN YOU
It's not just a job, it's your career. HGL provides career growth opportunities via mentoring, training, education, and support for your certifications and licenses. HGL's mission is to continually deliver new solutions and technologies for the ever-changing range of environmental challenges encountered in today's world. HGL's corporate culture ensures you'll be given the opportunity for career advancement while being supported by bright, highly productive peers and leaders.
Position Description
HGL is seeking an Administrative Assistant I to support our Albany, New York office - located in Ballston Lake - on contracts the office currently manages for the US Army Corp of Engineers Huntsville and Kansas City Districts, US Environmental Protection Agency, US Air Force, Department of Defense and Department of Energy. Projects involve environmental investigation and remediation, including design, implementation, and performance monitoring to reach site closure. This position requires in-office attendance.
Responsibilities/Duties
What You'll Be Doing
The person hired for this role will support our current administrative assistant and be responsible for a variety of administrative duties including but not limited to:

• Assist with the preparation and submittal of daily, weekly, monthly, quarterly, semi-annual, and annual reports for multiple projects.
• Some tasks of this position will fall under the Service Contract Labor Standards Act.
• Prepare and track purchase order requisitions.
• Create, update, and manage multiple spreadsheets in MS Excel .
• Format reports and other written documents in MS Word according to HGL style guidelines and produce project documents in both hard copy and digital formats.
• Assist with managing report and planning documents production schedules.
• Report production requirements multiple reports being prepared simultaneously, advanced word processing skills, formatting documents in MS Word , digital conversion to Adobe Systems Portable Document Format (PDF), CD creation, and file uploads to SharePoint.
• Responsible for general office tasks such as: answering the phone, maintaining and ordering office supplies, processing daily mail, answering questions from employees/vendors, and making travel or meeting arrangements.
• Process and track invoices for multiple projects.

Required Skills
WHAT YOU NEED TO BE SUCCESSFUL
The ideal candidate will need the following as a foundation for success in this role:

• Minimum of HS diploma or GED.
• Able to work extra hours under unique circumstances to meet firm deadlines.
• Excellent interpersonal skills, including effective verbal and written communication with all levels of technical and management staff as well as vendors.
• Intermediate skill level in use of file sharing systems such as MS SharePoint or similar platform.
• Intermediate skill level in use of MS Outlook , including email, calendar sharing, and meeting scheduling and invitations.
• Organized and detail oriented with the ability to multi-task and work as a team member.
• Proficient in using standard office equipment and machines.
• Intermediate skill levels in use of word processing and spreadsheet programs in the Microsoft Office suite (MS Word and MS Excel ) as well as Adobe Systems Portable Document Format (PDF).

Preferred Skills
WHAT YOU NEED TO STAND OUT

• Ability to read, understand and perform assignments within prescribed guidelines.
• Good time management skills.
• Knowledge of personal computer operations, and basic word process and spreadsheet applications.
• 0-1 Years of Experience.
• Experience as a Word Processor strongly preferred

Details
More About Hgl And The Opportunity
We are all unique in our experiences and diversity of backgrounds, yet we share a drive and vision in our belief that we can make a difference in improving the world we live in through collaboration, teamwork, and a positive work environment. This proven philosophy unites and empowers us to strive for excellence for all our clients.
A pre-hire drug test is required. Some positions may require U.S. citizenship.
HGL is an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state, or local law.
If you need a reasonable accommodation for any part of the employment process, please contact us by email at [email protected] or by phone at 703-478-5186 and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.
For more information about our commitment to equal employment opportunity, please click here (http://help.baiworks.com/files/EEO_Is_The_Law.pdf) .