Administrative Assistant - Contract/Temp Role

BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

BeiGene is seeking an experienced Administrative Assistant to support the Hopewell site. The ideal candidate will have excellent communication skills, the ability to manage the needs of many, be self-motivated, and demonstrates strong abilities in scheduling and calendar management.

This is a temporary 3-6 month assignment, based onsite in our Hopewell, NJ facility.

Essential Functions Of The Job

• Ensure and maintain confidentiality of all appropriate communications and documentation
• Partner with the Executive Assistant to support a fast-growing facility
• Organize and schedule meetings
• Manage complex calendaring, scheduling, expenses, and travel
• Schedule and coordinate candidate phone, video, and in-office interviews
• Provide support to multiple team members

Qualifications

• A positive can-do attitude
• 4+ years’ experience assisting high level leaders; multiple disciplines a plus
• Demonstrated ability to relate well with all levels of management and peers
• High school diploma required; Bachelors degree preferred
• Proven experience in scheduling and managing multiple calendars via Outlook
• Extensive experience in efficiently multi-tasking between business partners and priorities
• Ability to independently work in an ambiguous yet fast-paced environment
• Strong organizational and communication skills, team-oriented philosophy, and problem-solving skills
• Ability to work independently in a fast-paced environment with constantly changing priorities

Computer Skills

• High level of proficiency with Microsoft Office, Outlook, Concur, Zoom

Competencies

Ethics - Treats people with respect; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently. Completes administrative tasks correctly and on time. Follows instructions and responds to management direction.

Communication - Listens and gets clarification; Responds well to questions; Speaks clearly and persuasively in positive or negative situations. Writes clearly and informatively. Able to read and interpret written information.

Teamwork - Balances team and individual responsibilities; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed. Contributes to building a positive team spirit; Shares expertise with others.

Adaptability – Able to adapt to changes in the work environment. Manages competing demands. Changes approach or method to best fit the situation. Able to deal with frequent change, delays, or unexpected events.

Technical Skills - Assesses own strengths and development areas; Pursues training and opportunities for growth; Strives to continuously build knowledge and skills; Shares expertise with others.

Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data.

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.

Project Management - Communicates changes and progress; Completes projects on time and budget.

Salary Range: $29.13 - $37.13 per hour

BeiGene is committed to fair and equitable compensation practices. Actual compensation packages are determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location. Packages may vary by location due to differences in the cost of labor. The recruiter can share more about the specific salary range for a preferred location during the hiring process. Please note that the listed range reflects the base salary or hourly range only. Non-Commercial roles are eligible to participate in the annual bonus plan, and Commercial roles are eligible to participate in an incentive compensation plan. All Company employees have the opportunity to own shares of BeiGene Ltd. stock because all employees are eligible for discretionary equity awards and to voluntarily participate in the Employee Stock Purchase Plan. The Company has a comprehensive benefits package that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness.

We are proud to be an equal opportunity employer and we value diversity. BeiGene does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.