Administrative Assistant, Associate Vice President Of Academic Affairs And Provost, West Campus

Provides administrative support to the Associate Vice President of Academic Affairs and Provost.

• Maintains the Master Course Objective records and submits to Webmaster to be posted to the intranet.
• Maintains district-wide evening administrator schedule.
• Prepares correspondence, handbooks, forms, and other documents as requested.
• Ensures that West Campus Activity Request Forms and supportive/ancillary information and/or forms are copied and/or routed to appropriate personnel; specifically as it relates to facilities use contracts and university partners billing/scheduling.
• Maintains State Course Numbering System (SCNS) file, book, and microcomputer database.
• Prepares the annual concurrent use reports.
• Maintains tuition reimbursement files and processes payment with the Financial Services Office.
• Maintains general files.
• Generates reports as directed.
• Works with Assistant Deans, Associate Deans, Deans, Directors, Coordinators, and Provosts during course schedule development; specifically dual enrollment courses.
• Maintains adjunct/part-time faculty qualifications’ list in a microcomputer database file and/or in student records system, as requested.
• Maintains a record of West Campus room use. Works with appropriate campus personnel to ensure that room scheduling conflicts are avoided. Maintains the boardroom schedule district-wide.
• Maintains calendar for the Associate Vice President of Academic Affairs and Provost.
• Provides support for the following functions All College Day, Fall Faculty Meeting, Adjunct All College Day, Faculty Development Institute and support activities as it relates to Staff and Program Development, Professional Development and Continuing Education.
• Makes schedule additions and associated changes in the student records system.
• Performs other duties as assigned.

Standard high school diploma or GED required

Must be able to perform a wide variety of general office duties, with emphasis on clerical skills and accuracy in word processing and other software.

Database and spreadsheet software knowledge required.