Administrative Assistant 3 - Right -Of-Way

Announcement Number: 43117 Open to all qualified persons. Posted 07/27/2023 Close Date: 08/10/2023 Recruiter:

KELSEY MURRAY

Phone: (775)888-3076

Email: [email protected] Applications accepted for another 13 Days 4 Hrs 59 Mins

The Position

Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education.

Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others.

This position provides administrative support to the Nevada Department of Transportation's (NDOT's) Right-of-Way (ROW) Division and is located within the Right-of-Way Division, Carson City. This support includes, but is not limited to the following: The incumbent is expected to provide secretarial support to the Division staff, communicate with the public and staff in-person or virtually in a professional and courteous manner. They are also expected to serve as the HR Liaison and prepare personnel documents related to new hires, evaluations, promotions, and other human resources paperwork. Additionally, they are responsible for maintaining the Divisions forms, which includes updating language per staff instructions, publishing on the Division's SharePoint site, and archiving previous form versions. Additionally, they will also be preparing excel spreadsheets for meetings, scanning documents for electronic files and distribution, processing sensitive personnel documents. The incumbent is expected to be able to prioritize multiple assignments from various Division staff and schedule tasks to meet deadlines. They will also be expected to schedule and attend internal and external meetings, prepare agenda items, transcribe and distribute the meeting's minutes or summaries. They will also coordinate with the Utilities and Acquisitions agents in processing project certifications and produce Certification Memos for the Chief Right-of-Way Agent's signature. Finally, this is a supervisory position, so the incumbent will be overseeing the lower administrative staff. The State of Nevada is committed to Equal Employment Opportunity/Affirmative Action in recruitment of its employees and does not discriminate on the basis of race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages.

To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/

To Qualify

In order to be qualified, you must meet the following requirements:

Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following:

Division of Human Resource Management: http://hr.nv.gov

Public Employees Retirement System: http://www.nvpers.org

Public Employees Benefits Program: http://pebp.state.nv.us

More Benefits Information: http://nvjobs.nv.gov/Applicants/EB

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Email Direct Inquiries or Correspondence to: Division of Human Resource Management

Northern Nevada

209 East Musser Street,

Room 101

Carson City, Nevada 89701-4204