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Administrative Aide Ii/Iii
Company | Missouri Secretary Of State |
Address | Jefferson City, MO, United States |
Employment type | FULL_TIME |
Salary | |
Category | Government Relations Services |
Expires | 2023-09-11 |
Posted at | 9 months ago |
Description
- Processes, sorts, and distributes incoming mail, receives and records returned mail, and manages the outbox for the Director and Deputy Director of Business Services throughout the day
- Manages administrative duties for the division, including processing and maintaining records, office and phone issues, and providing support to the SOS main receptionist
- Manages personnel activities including personnel action request forms, scheduling interviews and distributing interview packets, and division timekeeping entries
- Manages fiscal activities including purchase orders, receipts, accounts payable activities, expenditure reports, expense reports, and ordering supplies for the Division
- Communication/correspondence duties including individual and mass mailings, phone messages, email responses, and all program work for the division as needed or directed
- Ability to maintain effective working relationships employees and the public.
- Ability to multi-task.
- Ability to exercise independent judgment to make moderately complex decisions per established policies and procedures.
- Maintain confidentiality and confidential office records; prepare accurate reports; complete office work with little supervision.
- Demonstrated ability to effectively and accurately proofread and edit written materials.
- Considerable computer experience and typing skills with demonstrated ability to use various office software, such as Word, Outlook, Excel.
- Experience in progressively responsible clerical or secretarial work.
- High School diploma or equivalent is required.
- SAM II HR and/or SAM II Financial experience preferred, but not required.
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