Accounts Payable Manager-#0001013A

Impact the universe with your work! Join AURA and be a part of the next decade of astronomical discoveries. We are seeking an Accounts Payable Manager for the Central Administrative Services group that supports the day-to-day operations of a $170 million division. Learn more about us! Home - AURA Astronomy (aura-astronomy.org) This position can support hybrid work – you will work from home and report onsite 1-2 days a week in either Washington DC or Baltimore Office.

The Accounts Payable Manager is an essential position within the CAS team responsible for supervising the day-to-day processing, compliance, and problem-solving of various procure-to-pay transactions, including requisitions, purchase orders, invoices, credits, payment/check requests, and financial encumbrances. Prepares accounts payable for cash disbursements, cash management, and credit card processing. This position manages the timely and accurate month-end close process to ensure all transactions are correctly recorded. Additionally, this role prepares and maintains the Accounts Payable desktop procedures to ensure adequate documentation and staff training. This position will also assist the Assistant Controller and/or Divisional Controller with accounting initiatives and special projects.

Essential functions:

• Contribute to the development and enhancement of processes and procedures; ensure adequate desktop procedures and staff training
• Perform year-end reconciliation and prepare Form 1099’s in accordance with current IRS regulations
• Ensure proper record-keeping to comply with audit requests, tax reporting, corporate policies and procedures, and federal regulations
• Review accounts payable activity to ensure timely entry of supplier invoices, goods received not invoiced, management approval of purchase orders, and non-PO supplier invoices before cash disbursement
• Support the monthly close process and ensure transactions are coded to the correct month
• Provide resolution to inquiries and payment disputes with vendor contacts and effectively handle issues staff are unable to resolve
• Support the cash forecasting process by preparing reports on disbursements and anticipated cash needs
• Approve weekly cash disbursements by verifying check amounts against invoices, authorizing checks, EFT payments, and wire transfers
• Review accounting records regularly to detect errors and/or internal control concerns. Recommend changes as appropriate to mitigate risk
• Supervise accounts payable staff and monitor workload to ensure invoices are processed timely and redistribute work if necessary
• Manages all monthly credit card reconciliations
• Manages all travel expenses with regard to reimbursements and cost allowability

Required Qualifications:

• Strong analytical, organizational, written, reporting, and presentation skills required. Ability to communicate with tact and discretion and prioritize matters of importance.
• Demonstrated analytical skills and ability to identify and resolve problems within tight timeframes. Must be able to adjust to changing priorities
• Proven experience in a high-volume accounts payable department in a multi-site construction or technology operations
• Experience with ERP software
• Minimum 5+ years of supervisory experience
• Demonstrated experience ensuring a robust internal control environment
• Procure-to-pay experience is a plus, and experience using Deltek Costpoint is preferred
• Experience with Accounts Payables involving Purchase Orders – Three-way match
• Knowledge of federal grants, federal contracts, and GAAP and working knowledge of FAR, CAS, and DCAA requirements
• Knowledge of Government Travel accounting (Concur or similar)
• Experience with Travel and Expense management
• Advance knowledge of Excel - an Excel test will be provided

TO APPLY: This position offers amazing benefits and the opportunity for a long-standing career. Share your experience by uploading a resume and completing an online application. Applications received by September 1, 2023, will receive full consideration. The position will remain open until filled.

Direct Opportunity Link: Accounts Payable Manager

AURA, as a leader in the astronomical community, is committed to diversity and inclusion. AURA develops and supports programs that advance our organizational commitment to diversity, broaden participation, and encourage the advancement of diversity throughout the astronomical scientific workforce. Learn more at http://www.aura-astronomy.org/diversity #LIHYBRID