Accounting Analyst (Possibly Remote)

Job Summary:

The Accounting Analyst assists in providing excellent accounting service. Able to handle a wide range of duties from administrative tasks to accounting analysis.

Position Expectations and Responsibilities:

• Prepares, analyzes and updates programs’ forecast spreadsheets, Non-Federal Share forecast monthly (or as otherwise instructed) for assigned program(s).
• Prepares budgets and financial reports for contract/grant proposals. Responsible for reports for contract deliverables for assigned program(s).
• Tracks and reconciles draw down federal funds from the Payment Management System weekly or as instructed. Makes sure all supporting documentation is prepared and approved by management prior to the drawdown of federal funds.
• Assist in the preparation of the Cost Allocation Plan for assigned program(s) as instructed
• Prepares monthly program/grant allocation spreadsheet and forwards spreadsheet as instructed. Prepares all administrative journal entries for the month.
• Monitors the assigned program(s) budget on a daily basis and projects trends. Meets and communicates with program staff frequently to ensure budget line items are not overspent or significantly under spent Ensures availability of funds prior to processing purchase orders.
• Analyzes general ledger accounts to determine variances and to ensure accounts are charge properly. Forwards adjustments/corrections to Accounting Supervisor for approval. Prepares and inputs changes as needed. Works with program management and Accounts Payable to ensure proper accounting for encumbered items.
• Prepares all federal reports timely and accurately for assigned program(s). This includes but is not limited to quarterly SF-425 Cash Transaction Reports, SF-425 Federal Transaction Reports, Annual Reports.
• Works with assigned program(s)’ Director to facilitate monthly reviews of financial statements. Attends monthly Policy Council meetings to present financial statements, budget amendments, federal reports, annual budget, and other financial information, as needed for Policy Council review and approval.
• Works with, Accounting and Finance Supervisor to determine if/which requests will be approved. Ensures funds are spent appropriately and conducts audits when instructed.
• Prepares the monthly budget to actual financial statements for assigned program(s) and distributes to applicable program staff once approved by supervisor. Maintains the daily financial reports showing up-to-date balances. Recommends and prepares budget amendments for assigned program(s). Assists with preparation of year-end budget to actual variance reports.
• Works with programs’ Director in the preparation of the annual Refunding Applications using the Head Start Enterprise System (HSES)COLA Application as requested by the Region IV Office and any Supplemental Applications.

Qualifications:

• Ability to understand, process and facilitate the implementation of the requirements outlined.
• Ability to perform intermediate mathematical calculations accurately.
• Proficient in the use of computers, computer software including intermediate Microsoft Excel, Word, Power Point, financial databases software, and the Internet.
• Graduation from an accredited four year college or university with a Bachelors Degree in Accounting, Finance, Business Administration or related field
• Ability to gain a minimum knowledge base of federal financial guidelines including but not limited to the Uniform Guidance.
• Ability to work under pressure in preparing proposal budgets.
• Minimum of two (2) to four (4) years of experience in an accounting role, with budget maintenance experience a plus.

Relationship Reporting:

• Chief Financial Officer