Accountant Jobs

The Department of Fiscal Services is seeking a talented individual to fill the position of Accountant.

Comprised of two colleges, West Valley College and Mission College, we are located in the heart of Silicon Valley. Our staff and faculty are among the most qualified in the state and our students appreciate our two colleges for our friendly staff and supportive atmosphere.

Under direction of the Director of Accounting, the Accountant will perform a variety of high-level professional accounting tasks in the analysis, maintenance and auditing of accounts affecting District-wide operations; analyze and prepare financial statements, reports and records of revenues and expenditures; provide accounting advice and directions to other departmental staff; communicate results of financial analysis to management and outside parties and make recommendations for appropriate action; identify problems and implement solutions; and design and give direction to information services to improve the performance of computerized financial record system.

Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.

Assignment

100% of full time, 37.5 hours per week, 12 months per year, with anticipated start date of October 2023. Schedule may change to include some evening or weekend hours, as needed. This position is represented by the West Valley-Mission Classified Employees Association (WVMCEA), Office, Technical & Business Services Employee Unit.

Work Location: West Valley College, Saratoga, CA

Salary and Benefits

Anticipated Hiring Range:

• $9,185.08–$10,052.83 monthly (WVMCEA Salary Schedule, Range 76, Steps A-C).

Benefits include:

• Educational growth incentive program from $45 to $225 monthly.
• Position is union affiliated
• CalPERS retirement.
• Employer-contributed medical, dental and vision for employee, spouse, and/or dependents.
• $1000 longevity award annually after 10 years of service and $1,500 longevity award annually after 15 years of service.
• 12 days sick leave accrued annually.
• 12 days vacation leave accrued annually; rate increases step-wise up to maximum 22 days vacation leave accrued annually.
• Employer-paid long term disability for employee.
• 14 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
• Personal necessity leave and personal business leave.
• Employer-provided life insurance.

Minimum Qualifications

Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience:

• Two years of responsible accounting experience.

Education:

• Equivalent to a Bachelor’s degree from an accredited college or university with major course work in accounting or a related field

AND

Understanding of, and sensitivity to the diverse academic, socio-economic, ethnic, religious and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.

Knowledge and Abilities

Knowledge of:

• Automated financial information systems including spreadsheet and database applications.
• Applicable federal, state, and local laws, regulations, and reporting requirements.
• State Education Code as it pertains to district accounting functions.
• Principles and practices of general accounting, cost accounting, and fixed asset accounting.
• Principles and practices of planning, analysis, fiscal control, and auditing applicable to community college district financial operations.
• West Valley-Mission Community College District organization, operation, policies, and objectives.

Ability to:

• Maintain regular attendance and adhere to prescribed work schedule to conduct job
• Understand and use an automated accounting system.
• Utilize appropriate safety procedures and practices for assigned duties.
• Design and utilize databases and spreadsheets for financial analysis.
• Plan, organize, and coordinate assigned district accounting functions.
• Perform professional accounting functions in the analysis, maintenance, and auditing of district accounts.
• Communicate effectively orally and in writing.
• Use sound judgment in recognizing scope of authority.
• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• Prepare financial statements and technical reports.
• Assure compliance with applicable federal, state, and district policies, procedures, and regulations.
• On a continuous basis sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone; write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Operate and use modern office equipment including computers and applicable software.
• Provide information and assistance to district staff regarding accounting practices and procedures.
• Responsibilities.
• Train and provide work direction to assigned staff.
• Relate effectively with people of varied academic, cultural and socio-economic backgrounds using tact, diplomacy and courtesy.
• Develop and implement accounting systems, processes, and procedures.
• Establish and maintain effective, cooperative, and collaborative working relationships with others.

Examples of Duties and Responsibilities

Duties may include, but are not limited to, the following:

• May assist and communicate with students and their families regarding financial issues including loan payments, payment arrangements, and receipt of special fund payments.
• Monitor and reconcile various district accounts; work with other district staff as appropriate to resolve invalid accounts and make necessary changes.
• Perform trend analysis and reconciliation on various accounts; prepare adjusting journal entries as needed.
• Review and create accounting systems, processes and procedures; interpret federal, state and district regulations and guidelines and assure that accounting procedures are in compliance.
• Communicate and coordinate with district staff and departments regarding account adjustments and corrections as necessary; work with representatives of outside agencies regarding outstanding account issues as required.
• Perform related duties as assigned.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Foster an environment that embraces diversity, integrity, trust, and respect.
• Prepare and analyze financial statements and reports.
• Download, import, review, and post various charges; provide reports to college and district departments; monitor and follow-up to clear or transfer charges.
• Plan and implement complex accounting projects as assigned.
• Participate in year-end closing activities; compile and prepare data and information for external audits.
• Provide professional accounting expertise to district staff.
• Prepare and process a variety of journal entries for special or bond funds, department payroll, and other assigned accounts.
• Build and maintain positive working relationships with co-workers, other district employees, and the public using principles of good customer service.

APPLICATION INFORMATION:

• Supervisor(s) name(s) and telephone numbers must be included in the application.
• All sections of the online application, including Education and Educational Work History, must be completed thoroughly.
• Incomplete applications will not be considered.
• Interested applicants must submit online all materials requested, including: (1) A completed online West Valley-Mission Community College District application; (2) Supplemental application questions; (3) Resume; (4) Unofficial copies of transcripts, if requested; (5) Cover letter and/or reference list, if requested; and (6) Any requested licenses or certificates, if applicable.
• The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.
• Do NOT send unrequested materials. Unrequested materials will be removed from your application and will not be used for consideration of employment.

ABOUT TRANSCRIPTS:

• Degrees must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.
• If you do not have an electronic version of the transcript, you can get it scanned at an office supply or copy store; then attach the electronic version of your transcript to this online application.
• If a minimum requirement is possession of a degree, then a copy of transcripts is required to be included with your application to verify the degree being awarded. If no transcripts are included, the application may be screened as not meeting minimum requirements.
• Copies of diplomas, grade reports, graduation petitions, transcript evaluations requests, or similar documents WILL NOT be accepted in lieu of transcripts.
• Candidates with degrees earned outside of the United States must provide official certification of equivalency to U. S. degrees by a certified U. S. credential review service, must have a U.S. evaluation (course by course of the transcripts) and must be submitted with this online application.
• Should the minimum qualifications state “any combination equivalent to,” then additional relevant work experience may substitute for education. In this case, please upload a document stating such in the Required Transcripts document field.

For reasonable accommodations and assistance, contact:

Office of Human Resources, Attn: Recruitment
14000 Fruitvale Ave, Saratoga, CA 95070
Phone: (408) 741-2171 Fax: (408) 867-9059

SELECTION PROCESS INFORMATION:

• The District reserves the right to contact former, current, the most recent employers, and others to investigate past employment records of applicants.
• Travel expenses to attend first-level interview are the responsibility of the candidate.
• The District may choose to re-advertise or indefinitely delay filling a position. Some positions may include first and second level interviews.
• All candidates will receive an e-notification to acknowledge receipt of their application materials. If not contacted within 3-6 weeks following the close of the recruitment, no suitable match was determined at this time.
• Any tentative verbal offer of employment is contingent upon formal approval of the college Governing Board.
• After the deadline date, a committee will review and evaluate applications and supporting materials to select the applicants to be interviewed. Meeting the minimum qualifications does not assure the candidate an interview.
• Application materials become the property of the District and will not be returned or duplicated.
• Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.

EEO STATEMENT:

West Valley-Mission Community College District is an Equal Opportunity Employer that seeks to employ a diverse workforce who will contribute to an inclusive and welcoming educational and employment environment. The District is committed to nondiscrimination on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, genetic information, ancestry, gender identity, gender expression, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, military or veteran status, and medical condition consistent with applicable federal and state laws.

Job Type: Full-time

Pay: $9,185.08 - $10,052.83 per month

Benefits:

• Dental insurance
• Life insurance
• Flexible spending account
• Vision insurance
• Health insurance
• Paid time off
• Parental leave
• Tuition reimbursement
• Employee assistance program
• 401(k)
• Retirement plan

Experience level:

• 2 years

Physical setting:

• Office

Schedule:

• Monday to Friday

Work Location: In person