Investment Banking Administrative Assistant Jobs in Texas

Types, formats, and produces documents such as proposals, presentations, correspondence, and standard reports.

May perform administrative duties specific to department such as, conducting research, updating databases, and preparing collateral materials for mass mailings.

Completes expense reports and handles reconciliation of receipts for a designated work group.

Responsible for opening, sorting, prioritizing and distributing inbound mail.

Must possess strong written and verbal communication skills, including exceptional telephone management and the ability to write emails.

Coordinating travel arrangements, both domestic and international, through the company's travel agency with the help of the assigned managers.

Monitoring multiple calendars, and notifying managers as meetings occur according to their preferences.

2+ years of previous administrative experience supporting multiple executives.

Intermediate to advanced working knowledge of MS Word, Excel, and Outlook, Zoom required.

Preparing and processing monthly detailed expense reports through the Concur system.

Hours are 8am -5pm, in the office Monday -Thursday working remote on Friday

Must have 5 – 10 years’ experience working in Investment Banking supporting Investment Banking executives.

Strong written and verbal skills

Experience processing expense reports for executives

Supporting Investment bankers from junior to senior level

Maintain executives' calendar, schedule all meetings, and conference calls, handle meeting conflicts and prioritization issues