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Executive And Special Projects Assistant Jobs in New York

Moma Ps1 Executive Assistant & Special Projects Coordinator, Directors Office
By The Museum of Modern Art At New York, NY, United States
Experience managing and supervising support staff and/or interns, and working productively and collaboratively with senior management staff
Tech savvy with strong computer skills, including high degree of knowledge and proficiency in Word, Excel, PowerPoint, and google platforms
Manages the Director’s calendar and meetings in liaison with the MoMA PS1 leadership team, including anticipatory prep for meetings.
Manages and prioritizes, the Director’s email and correspondence; compiles information for response and/or responds on own initiative where appropriate.
Plans, books, and manages all domestic and international travel for the Director.
Minimum of five years’ experience in progressively responsible administrative roles, preferably in arts, cultural, or other non-profit organizations

Are you an experienced Executive and Special Projects Assistant looking for a new challenge? We are looking for a highly organized and detail-oriented individual to join our team and help us manage our executive and special projects. You will be responsible for providing administrative support to the executive team, managing project timelines, and ensuring that all tasks are completed on time and within budget. If you have excellent communication and organizational skills, and are looking for an opportunity to make a real impact, this could be the perfect role for you!

Overview The Executive and Special Projects Assistant is responsible for providing administrative and project support to the executive team and other departments. This role requires a high level of organization, attention to detail, and the ability to work independently. Detailed Job Description

The Executive and Special Projects Assistant will provide administrative and project support to the executive team and other departments. This role requires a high level of organization, attention to detail, and the ability to work independently. The Executive and Special Projects Assistant will be responsible for:

• Assisting with the preparation of executive presentations and reports
• Scheduling and coordinating meetings, events, and travel arrangements
• Managing and tracking project timelines and budgets
• Developing and maintaining project plans and documents
• Assisting with research and data analysis
• Developing and maintaining databases
• Assisting with the development of marketing materials
• Assisting with the development of policies and procedures
• Providing administrative support to the executive team
Job Skills Required
• Excellent organizational and time management skills
• Ability to work independently and as part of a team
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Ability to multitask and prioritize tasks
• Ability to work under pressure and meet deadlines
• Attention to detail
Job Qualifications
• Bachelor’s degree in Business Administration, Project Management, or related field
• At least 3 years of experience in an administrative or project management role
• Experience with project management software
• Experience with data analysis
Job Knowledge
• Knowledge of project management principles and practices
• Knowledge of administrative processes and procedures
• Knowledge of Microsoft Office Suite
Job Experience
• At least 3 years of experience in an administrative or project management role
• Experience with project management software
• Experience with data analysis
Job Responsibilities
• Assist with the preparation of executive presentations and reports
• Schedule and coordinate meetings, events, and travel arrangements
• Manage and track project timelines and budgets
• Develop and maintain project plans and documents
• Assist with research and data analysis
• Develop and maintain databases
• Assist with the development of marketing materials
• Assist with the development of policies and procedures
• Provide administrative support to the executive team