Executive Assistant And Special Projects Coordinator Jobs in New Jersey , Employment

Are you an experienced Executive Assistant and Special Projects Coordinator looking to take your career to the next level? We are looking for a highly organized and motivated individual to join our team and help us achieve our goals. You will be responsible for providing administrative support to the executive team, managing special projects, and developing and implementing processes to ensure efficient operations. If you are looking for an opportunity to make a real impact and be part of a dynamic team, this is the job for you!

Overview The Executive Assistant and Special Projects Coordinator is responsible for providing administrative and organizational support to the executive team. This role requires a high level of professionalism, discretion, and confidentiality. The Executive Assistant and Special Projects Coordinator will be responsible for managing the executive team’s calendars, scheduling meetings, and coordinating travel arrangements. They will also be responsible for managing special projects and providing administrative support to the executive team. Detailed Job Description

• Manage the executive team’s calendars, schedule meetings, and coordinate travel arrangements.

• Prepare and edit correspondence, reports, and presentations.

• Manage special projects and provide administrative support to the executive team.

• Monitor and respond to emails, phone calls, and other inquiries.

• Maintain and update filing systems.

• Assist with the preparation of reports and presentations.

• Coordinate and attend meetings, conferences, and other events.

• Prepare and submit expense reports.

• Perform other related duties as assigned.

Job Skills Required

• Excellent organizational and time management skills.

• Ability to prioritize tasks and manage multiple projects.

• Strong attention to detail and accuracy.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite.

• Ability to maintain confidentiality.

• Ability to work independently and as part of a team.

Job Qualifications

• Bachelor’s degree in business administration, management, or related field.

• At least 3 years of experience in an administrative role.

• Knowledge of office management systems and procedures.

• Ability to work under pressure and meet deadlines.

• Excellent customer service and interpersonal skills.

Job Knowledge

• Knowledge of office management systems and procedures.

• Knowledge of administrative and clerical procedures.

• Knowledge of customer service principles and practices.

• Knowledge of project management principles and practices.

Job Experience

• At least 3 years of experience in an administrative role.

• Experience in project management.

• Experience in customer service.

• Experience in event planning and coordination.

Job Responsibilities

• Manage the executive team’s calendars, schedule meetings, and coordinate travel arrangements.

• Prepare and edit correspondence, reports, and presentations.

• Manage special projects and provide administrative support to the executive team.

• Monitor and respond to emails, phone calls, and other inquiries.

• Maintain and update filing systems.