Executive Administrative Jobs

Strong computer skills and knowledge of the G-Suite and Microsoft Office applications

Passion for the performing arts and music education (a musician STRONGLY preferred)

2+ years of administrative office/performing arts organization experience (customer service experience a BIG plus)

Exceptional verbal and written communication skills

Professional reliability, strong organizational skills and ability to multi-task and self-direct as well as work as a team player

Experience with Wix and Squarespace or a comparable web building platform

Arrange and manage internal and external meetings and events, including with vendors, investors, expert physicians, consultants, and patient advocacy organizations

Manage complex calendars across different time zones, meeting arrangements, travel, registrations and expense reimbursement

Manage company gatherings and events including booking meeting rooms, arranging catering, gathering supplies, ensuring room is equipped appropriately, etc.

Manage and purchase office supplies

Bachelor's degree required with at least 3-5 years of experience as an administrator.

Experience in the healthcare industry and/or in a publicly listed company is a plus.

Coordinate Go to Market Leadership Team activities such as: weekly staff meeting; Monthly and Quarterly Business reviews and offsites.

Communication: The ability to interact efficiently with senior leaders, whether in writing or verbally

Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment

Manage all aspects of their calendar across internal and external engagements

Minimum of 3 years experience in supporting at the SVP/C-Level, with project organization experience preferred

Expert prioritization, attention to detail, and communication skills

Strong collaboration and superb listening skills

Support the Executive’s day to day

Identify the needs of your executive, proactively provide strategic thoughts and solutions and drive focus and accountability

Notifies company personnel of visitor arrival.

Maintains security and telecommunications system.

Informs visitors by answering or referring inquiries.

Directs visitors by maintaining employee and department directories.

Maintains security by following procedures.

Keeps a safe and clean reception area by complying with procedures, rules, and regulations.

Location – Remote across US

·Interpersonal with good communicative skills

·Must have bookkeeping and record keeping skills

·Must be fine to manage reception desk and activities

·Experience with staffing company will be an added advantage

·Forming and maintaining employee records