Wedding Venue Coordinator Jobs

Description:

The culture at Kent Island Resort is built on our shared core VIVÂMEE Virtues – JOY, HUMILITY, & MINISTRY. JOY means that we are a true team that enjoys serving others and winning together. We have a healthy sense of pride in a job well done. HUMILITY means that we recognize the infinite dignity of each other (both team members & guests) and that we seek to be helpful to everyone no matter what is asked. Additionally, we are not afraid to ask for help or admit when we make a mistake. MINISTRY means that we know that our spirit of hospitality can be a true gift for our guests. We realize the purpose of our daily tasks and duties must be to deliver kindness and love, and that this power of intentionality has the capacity to revive the souls of our guests and our team. We hire, fire, reward, and praise our team members based on these characteristics, so it is essential that you share these core values in order to be a part of our wonderful team.

Come join a fun team with an amazing culture while working in a beautiful environment! Kent Island Resort is a recognized Maryland Historical site and the third oldest English settlement in the United States. The property currently consists of our hotel, a restaurant, kayaking, and several large wedding venues. Today, the Kent Island Resort has recently been acquired by VIVÂMEE Hospitality, with plans to offer a complete revitalization to this beautiful 220-acre property.

Perks for being a team member:

• Benefits (Medical, Dental, Vision) for Full-time team members
• Exciting work culture
• 401k for Full-time team members
• Discounted merchandise and dining
• Discounts on hotel stays at all VIVÂMEE Hospitality resorts

Summary:

Facilitate sales of weddings for Kent Manor Inn, while maximizing opportunities for additional events during a wedding weekend. Responsible for coordinating all wedding sales and related business by performing the following duties.

Responsibilities:

• Determine and confirm availability of event space, lodging, and food and beverage needs.
• Works closely with our Banquet leader and his/her coordinators.
• Schedule and follow through with appointments for our guests to view our facilities and give an overview of our packages and Resort options.
• Must be very flexible with your schedule.
• Collect payment from guests
• Complete Event Orders with guaranteed counts, settle any financial debts or credits. Mail thank you letters along with a guest questionnaire.
• Order necessities for events such as linens, cakes, flowers, ice carvings etc.
• Close sales and all aspects of sales management.
• Look out for the safety of our staff and guests.
• Works as a strong team with other Sales Managers to ensure no double ballroom bookings.
• Prepare Event Orders for distribution. Communicate and confirm any event changes with the appropriate staff.
• Daily use of Catering and CRM software to book event space and create BEO's.
• Coordinate all details leading up to and including the day of event. To include planning of ceremonies, menus, beverages, flowers, cakes, entertainment, photographers, floor plans, etc.
• Must be able to lift at least 25 pounds.
• Participate in weekly Group Impact Meetings and BEO Meetings, addressing issues and concerns for stakeholder groups relative to the wedding segment.
• Attend regional bridal shows.
• Promote and portray the VIVÂMEE Values.
• Write multi-layered contracts and agreements covering all aspects of a wedding/wedding weekend.
• Ensure that our guests enjoy their stay with us.
• Create proposals based on needs, interests and expectations of the wedding couple encompassing all facets of the resort.

Requirements:

• Bachelor’s degree preferred
• Minimum of 2 years catering sales experience preferred

Disclaimer

“This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g. emergencies, changes in personnel, workload, rush jobs or technical developments).”

Kent Manor Inn is an Equal Opportunity Employer. In Compliance with the American with Disabilities Act, Kent Manor may provide reasonable accommodation to qualified individuals and encourage both prospective and current employees to discuss potential accommodation with the employer.