Title And Records Officer

Posting Date

06/22/23

Application Deadline

07/02/23

Pay Range

$55,016 - $93,080 Annnually

The pay range listed above reflects the FULL pay range for this position. Salary offers are based on the candidate's equivalent experience and internal equity with other Maricopa County employees within the same job classification. This position is not eligible for overtime compensation.

Job Type

Unclassified

Department

Real Estate

About The Position

The Title and Records Officer conducts in-depth land rights research and title examination supporting Maricopa County and Flood Control District of Maricopa County (District) real property acquisition and disposition programs. In addition, this position oversees the MCRED Document Retention Program. Primary duties typically include reading and interpreting legal descriptions, performing complex title research and title examination, conducting prior rights analysis, analyzing title encumbrances to advise staff on title restrictions and recommend actions to clear titles, and providing historical titles chains in support of quiet title actions, condemnation, and civil suits, and completing Right of Way verifications, and processing right of way abandonment requests. The Title and Records Officer also researches and assists with unique issues associated with Department of Transportation rights-of-way and municipal annexations/right-of-way transfers.

Department Overview

The Maricopa County Real Estate Department partners with various departments and agencies to acquire space and improvements for County personnel and land for infrastructure improvement projects, maintains the real property data on County-owned/leased facilities, and acquires/leases/disposes of County real property. We are a team of collaborative, results-driven professionals building a stronger Maricopa County.

We Offer

• Click here for more information: https://www.maricopa.gov/5284/Why-Work-Here
• Opportunities for growth and development within Maricopa County
• Employee discounts for goods and services
• Exceptional work-life balance, with hybrid and alternative work schedule options
• Enrollment in Arizona State Retirement System
• Paid vacation, sick, and parental (birth/adoption) leaves
• Perform work with a greater purpose
• Low-cost, high-value healthcare for you and your qualifying dependents
• Extensive wellness program, including healthcare premium discounts

We Require

• Two years of experience as a Title Examiner, Title Officer, or Registered Land Surveyor in the State of Arizona, or similar
• An equivalent combination of post-secondary education and/or job-related experience may substitute for the required experience on a year-for-year basis.
• Bachelor’s Degree in real estate, real estate law or business law, surveying, or a closely related field

Our Preferred Candidate Has

• Experience reading, interpreting, and identifying deficiencies in legal descriptions
• Experience adjudicating and clearing title exceptions
• Experience conducting and presenting prior rights analyses.
• Experience interpreting jurisdictional regulations and State/Federal land title law pertaining to real estate acquisition for public projects, claims of right of way, land splits, and subdivisions
• Four years of experience as a Title Examiner, Title Officer, or Registered Land Surveyor in the State of Arizona, or similar
• A National Title Professional designation from the American Land Title Association
• Experience conducting due diligence title research and analysis in support of public or quasi-public agency, public works, or utility company acquisition and disposition programs or surveying land.

Job Contributions

• Coordinate with appropriate staff to process requests for right-of-way abandonments
• Reviews and adjudicates title and title reports in support of public projects, public land disposition, and inquiries from the Maricopa County Attorney’s Office
• Performs utility prior rights analysis in support of public projects
• Meets with Maricopa County and/or District staff and appointed or elected officials, property owners, attorneys, and other personnel to resolve complex title issues or provide information on the County or District’s land rights
• Creates, organizes, implements, and oversees the MCRED Document Retention Program in conjunction with the MCRED Director, MCRED Property Management Supervisor, and the MCRED Property Engineering Supervisor
• Explains, both orally and in written reports, complex title research findings, and provides recommendations for title-clearing efforts, and prepares title documentation per the requirements of applicable geographical jurisdictions as well as documents for real estate transactions
• Negotiates and creates legal documents for the property management, acquisition, and disposition transactions, including easements, sales, and land right transfers/ extinguishments, in accordance with applicable county policies/resolutions and Arizona Revised Statutes
• Coordinates with in-house staff on surveys, legal descriptions, map reviews, parcel descriptions, easements, and intergovernmental agreements
• Researches reads, analyzes, and interprets a variety of public records, legal documents, maps, plats, statutes, and regulations, including survey notes and legal descriptions, to identify vesting title, encumbrances, clouds on title, legal description deficiencies, and quality of title to rights of way and fee simple estate land

Working Conditions

• The position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.
• May exert up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree

Selection Procedure

• Consideration will only be given to candidates who submit online applications
• Candidates will be contacted primarily through email and their Workday online application profile
• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive
• Only the most qualified candidates will be considered

Maricopa County is an equal opportunity employer.

Apply Now!