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Superior Court Judicial Assistant - Department 6
Company | Spokane County |
Address | Spokane, WA, United States |
Employment type | FULL_TIME |
Salary | |
Category | Government Administration |
Expires | 2023-10-10 |
Posted at | 8 months ago |
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- Oversees security and administrative issues within the Department, coordinating with the Superior Court Administrator’s Office, law enforcement and Jury Management to best facilitate the overall use of court time, personnel and jurors.
- Provides other confidential administrative support for the judge.
- Supervises jury activity with full responsibility for assuring the comfort and deportment of jurors assigned to the judicial department. This includes, but is not limited to issues of communication, security, illness, reasonable accommodation, emergency matters, meals, sequestering, and personal concerns that could affect the parties right to a fair trial. Acts as liaison between the judge and jurors during and following active juror service.
- Operates electronic recording and communication systems for official court proceedings.
- Reviews incoming case material for potential conflicts of interest, exparte communications and other confidential matters.
- Coordinates, plans and manages complex and varied database applications and programs for the calendaring and case flow functions for the Court Department.
- Modifies status of cases on case management system based on information received from parties.
- Ensures compliance with and manages pretrial and trial requirements.
- Prepares correspondence and schedules status conferences or court hearings as appropriate.
- Reviews assigned cases to assist the Judge in determining priority for trial, and coordinates with the Superior Court Administration regarding brokering overflow matters.
- Provides information to attorneys and pro-se litigants regarding case status and disposition.
- Manages, tracks and maintains information regarding pending caseload and prepares tracking reports. Evaluates case status, recommends and/or implements appropriate action.
- Serves as liaison with the media and the public on any matters that are of media interest.
- Serves as primary liaison between the Superior Court, government agencies, attorneys, litigants, jurors, law enforcement, victims and members of the public regarding matters assigned to Court Department. Independently reviews, analyzes, prioritizes and responds to requests for Court assistance.
- Performs other related duties as required/assigned.
- Coordinates court proceedings, and court participants, including: Defendants, Attorneys, Judges, Clerks, Jurors, witnesses, interpreters, law enforcement, and Jail Transport.
- Directs activities to ensure compliance with media protocol issued by the court.
- Responsible for caseload follow up to ensure timely completion and resolution of assigned cases.
- Maintains confidentiality of all sensitive reports, correspondence, conversations, special inquiries, closed proceedings or other confidential matters.
- Coordinates security measures and transport of in-custody defendants with Courthouse Security, the Court Administrator’s Office, the Sheriff’s Department and/or the Department of Corrections.
- Drafts Orders and related court documents as directed.
- Additional experience may be substituted, year for year, for education.
- Incumbents are required to enter into a confidentiality agreement at the time of hire and maintain compliance throughout employment.
- Two (2) years of related experience, such as a legal secretary or paralegal, in a legal field or court environment.
- Possession of or ability to obtain a valid Washington State Driver’s License if required by the position.
- Associate’s Degree from an accredited college in a legal support professional, paralegal or related field.
- Knowledge of related legal terminology, laws, codes, and court rules governing pertinent functions of the judicial system.
- Maintain a high degree of confidentiality and trustworthiness at all times.
- Knowledge of Video equipment and utilization in a court environment.
- Ability to operate office equipment including copy machine, fax machine, recording equipment, computer equipment and related software programs as needed in the court environment.
- Ability to accomplish multiple tasks simultaneously.
- Skilled in communicating effectively both orally and in writing, sufficient to exchange or convey information and to give and receive work direction.
- Knowledge of the practices, procedures and policies of calendaring, case flow management and jury management.
- Ability to establish and maintain a close working relationship with the judge to whom they are assigned.
- Ability to receive, prioritize and fulfill directions from the court and be entirely responsible for completion of assigned tasks in a reliable, accurate and timely fashion.
- Ability to work efficiently and effectively under stressful circumstances.
- Knowledge of computer applications and utilization in a court environment.
- Ability to exercise initiative and judgment, and work independently with little or no direction.
- Ability to handle sensitive and confidential matters and situations
- Ability to perform a variety of independent research and analysis activities.
- Skilled in establishing and maintaining effective work relationships with judges, attorneys, agencies, the media, other County employees and the public.
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