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JOB TITLE: STAFF ACCOUNTANT

DEPARTMENT: Administration - Accounting

REPORTS TO: President/CEO, Vice President/GM, or Controller

EFFECTIVE DATE: 01/2023

WORK SCHEDULE: Monday through Friday, 8:30am - 5:00pm

PAY: 25-30/hr

ADD'L REQUIREMENTS: SUMMARY/PURPOSE: Maintain accurate and current company accounting and financial records by using sound, accurate, and efficient practices and procedures on a regular and recurring schedule.

DUTIES AND RESPONSIBILITIES:

• Responds to customer, vendor, and employee inquiries regarding invoices, expenses, and check requests; helps resolve invoice discrepancies.
• Regularly posts transactions throughout the company General Ledger and maintains their accuracy by resolving discrepancies or providing clarifying information and reconciliations.
• Supports management by aiding in the preparation of monthly financial reports and budgetary figures.
• Assists with related special accounting-related projects as required.
• Performs other duties as assigned by management. I have read, understand, and acknowledge the duties and responsibilities required of this position:
• Prepares accounts payable checks and payments.
• Assists A/R in account reconciliations and disputes and other A/R-related tasks.
• Performs A/R, A/P, Inventory, Asset and Expense, and other GL account balancing and reconciliations for monthly and yearly close out procedures.
• Identify areas for improvement and implement improvements to processes.
• Oversees input and maintenance of A/R and A/P data and records; prepares analysis or reconciliation of accounts as required.
• Prepares 1099s and other tax-related reports and submits filings.
• Calculates and process bi-weekly payroll and posts to corresponding accounts. Oversees expense reimbursement and reporting.
• Records weekly income and expense transactions and maintains weekly cashflow statement and monthly cashflow projection.
• Interfaces with appropriate departments to secure proper payment approvals.
• Handle sensitive information in a confidential manner.
• Compiles and records weekly financial and operational key performance indicators.

SUPERVISORY RESPONSIBILITIES: None

QUALIFICATIONS:

• Ability to understand and follow written and verbal instructions
• Acute attention to detail.
• Commitment to diligence and high standards.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
• Excellent written and verbal communication skills.
• Bachelor's degree (B.S.) or equivalent, one to two years related experience, or equivalent combination of education and experience.
• Ability to learn to use Sage, our ERP and accounting software
• Ability to prepare reports and business correspondence.
• Prior experience with mainstream accounting software platforms (e.g. Quickbooks) or ERP's
• Strong self-driven organizational, problem-solving, and analytical skills; able to manage own or assigned priorities and workflow.
• Proficient in Microsoft Word, Excel, and Outlook.
• Ability to work independently and as a member of various teams and committees.

TRAINING REQUIRED/EXPECTED:

• Familiarization with Sage 100 Contractor and how its different areas and features operate. May include Reading standard operating procedures, how-to guides, working with their help team, attending 1-hour training webinars, and working with coworkers already familiar with the software.

COMPETENCIES:

• Commitment to diligence, accuracy, and high standards.
• Good judgement with the ability to make timely and sound decisions.
• Ability to double-check accuracy of work.
• Working knowledge of general and GAAP bookkeeping and GL practices and procedures
• Ability to work with all levels of management.
• Willingness to help others and ask for help or direction if needed.
• Acute attention to detail.
• Understanding of budgetary figures and forecasts or projections based thereupon is a plus.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Continually required to talk or hear
• Frequently required to utilize hand and finger dexterity
• Occasionally required to stand
• Frequently required to sit
• Continually utilize visual acuity to read technical information and/or use a keyboard.
• Occasionally required to walk