Special Project Manager Jobs

Special Projects Coordinator

Overview

As part of the Jewish Community Foundation professional team, the Special Projects Coordinator plays a critical internal role in advancing the mission of the organization. The Special Projects Coordinator works closely with both the Executive Director and Director of Philanthropy on a variety of projects largely focused on Marketing and Communications, Operations and Administration, and Events and Database Management. This is a part-time hybrid position with flexibility, 20 hours/week.To learn more about the Jewish Community Foundation please go to our website: www.foundationjewish.org

Specific Job Responsibilities

Marketing and Communication

§Graphic Design – create and disseminate (via eblasts, social media, and physical mailings) marketing materials, event flyers, holiday messages, general awareness marketing, industry expertise pieces, advertisements, and customized materials for partner organizations. Canva, Adobe.

§Marketing Platform – manage email marketing and transition to new mechanism (Constant Contact). Create content, establish communication calendar, push out eblasts, and annual newsletter.

§Social Media Channels – create and post original content on LinkedIn, Facebook, and Instagram (tailoring for each platform). Manage YouTube channel by uploading recordings of online events, curating playlist, etc. Develop a communication plan to increase visibility of JCFGM and its brand. Coordinate online posts with eblasts and advertisements in partner publications.

§Website – partner with website designer in updating website with new content and removing material that is dated and no longer relevant. Manage the Board portal on the website, posting minutes and other relevant materials and assisting trustees with login access.

Events and Database

§CRM (Customer Relationship Management) – ensure that CRM database is updated with new and accurate information for donors/fundholders/community members. Track donations (legacy and outright giving), relationships to Foundation, fund details, event attendance, etc.

§Program Support – help to oversee the planning and implementation of both in-person and online events (primarily via Zoom meeting or webinar). This includes designing flyers, setting up registration (via Zoom or Google forms), promoting events (via email and social media), managing technology, supporting presenters, recording events and transferring recordings to YouTube, assisting with in-person logistics, and representing JCFGM at occasional community programs. Zoom, Teams, Google meetings.

§Event Oversight – maintain JCFGM calendars (Board, Executive Committee, and other committees meetings, events, communications, holidays) and work to ensure limited scheduling conflicts in Jewish and broader communities.

Operations and Administration

§Fund Operations – collaborate with staff in entering grants on behalf of fundholders in fund management platform (PG Fund Connection), updating fund and grantee accounts as needed, assisting donors in accessing portal (Donor Sphere), and providing general support for all fund related activities.

§Office Responsibilities – maintain and organize shared digital files (OneDrive), oversee hard copy files, coordinate annual review of physical paper files (purging, organization of new materials), share responsibility for mail collection, bank deposits, and mailing of checks, and provide general support for activities of Board of Trustees, including annual Book Awards.

§Gift Processing – ensure that all outright donations to JCFGM are entered into CRM andacknowledgment letters are mailed, prepare tribute cards, and keep staff informed so that personal stewardship opportunities are not missed.

§Vendors – oversee credit card vendor (Authorize.net), Guidestar account, Zoom account, marketing platform, and other online programs (Bit.ly links, etc.)

Qualifications

Minimum BA degree

Experience working in a nonprofit preferred

Experience managing large-format online events (webinars) preferred by not mandatory

Detail-oriented, organized, and proactive

Excellent communication skills

Marketing experience a plus

Basic graphic design (Canva, Adobe)

Proficient in Microsoft Office, Google Suite, and social media