Special Events Coordinator Jobs

Employment & Internship Opportunities

Thank you for your interest in career opportunities at the Cincinnati Art Museum. The museum continually seeks to hire friendly, dynamic, and talented individuals from racially and culturally diverse backgrounds to join our team. We greatly value expertise and skills gained at the museum and encourage professional development and career growth.

Due to the high volume of responses to our employment listings, we regret that we cannot contact every job applicant. If a strong potential match is found, the Human Resources Department will contact you to request further information or schedule an interview.

POSITION SUMMARY

The Cincinnati Art Museum has a full-time opening for a Special Events Coordinator in the Hospitality and Events division. This position works a combination of business hours and evening and weekend hours.

The Special Events Coordinator is responsible for aggressively selling and increasing facility rental revenue for the Cincinnati Art Museum. The Special Events Coordinator is also responsible for assisting in the planning and coordination of both internal and external events while consistently providing excellent customer service to all clients.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Working under the direction of the Events & Hospitality Manager, duties include but are not limited to the following:

• Plan and coordinate rental events (internal, external, corporate, social and weddings), working directly with catering, florists, and any other service personnel for an event.
• Supervise the set-up for all events.
• Coordinate the logistics of events with external clients and vendors, internal event managers, and internal/group committee heads and representatives.
• Occasionally Captain the events; oversee the event staff and execute the event from start to finish.
• Prepare contracts for clients and coordinate contract details with vendors associated with the event. Coordination of catering for some internal events.
• Create and issue work orders. Prepare and issue master calendar to entire museum staff.
• Answer questions and provide rental and event planning information to potential clients in person, over the phone, and by email.
• Schedule and execute facility tours with potential clients as needed. Assist the Chef with tasting demonstrations, planning, and executing menus and alcohol orders for events.
• Design sales kits and promotional information geared toward potential clients.
• Handle all aspects of facility use and rental by internal committees and affiliated groups for internal meetings and events.
• Other duties as assigned.
• Establish contact and follow-up with all new, returning, and prospective clients interested in planning an event with the CAM in a timely manner. Track and maintain statistical data on events.
• Assist in the completion of Banquet Event Orders (BEOs) for clients and internal departments involved in event setup.

MINIMUM REQUIREMENTS

• Hospitality and/or event management degree a plus (Associates, Bachelors, Certificates, etc.)
• Candidate must have at least one (1) year of event planning or directly related experience.
• Ability to take initiative, be creative, and stay composed under pressure.
• Excellent organizational skills and ability to manage multiple projects.
• Strong computer proficiency, especially with MS Office programs.

BENEFITS

• Generous paid time off
• 401(k) retirement planning + company match
• Professional development
• Health benefits including medical, vision, dental insurance

Salary range: $36,000 - $39,500