Senior Program Coordinator, K-12 Education

The Foundation

We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we’re committed to creating an environment for you to thrive both personally and professionally.

The Team

At the Bill & Melinda Gates Foundation, we believe in the power and possibility of our nation’s public schools and K-12 education system. The vision for our K-12 team is a US education system where all students -- graduate from high school with the knowledge, skills, and agency needed to succeed in a postsecondary experience, obtain gainful employment, and function as citizens in an equitable society. We support this vision by building and investing in partnerships specifically focused on increasing the number of Black, Latino, and low-income students who a) earn a high school diploma, b) enroll in a postsecondary institution, and c) are on track in their first year to attain a credential with labor market value.

Your Role

You will coordinate the development and management of a portfolio of investments, including the implementation and maintenance of a range of projects and activities associated with the life cycle of grants and contracts. You also coordinate additional program-related investments and other projects in support of programmatic strategic goals, while participating in activities associated with the continuous improvement of enterprise resource allocation processes. You provide transactional support for budget planning and financial reporting in support of portfolio management, along with expertise in internal and external processes and systems to advise decision-making.

What You’ll Do

• Support inclusive culture through modeling behaviors and actions; raise issues in a timely fashion to appropriate stakeholders.
• Serve as the liaison across other teams, including regional teams, as needed.
• Perform end-to-end grants and contracts administration and coordination in the systems.
• Provide clear and consistent communications support and assistance to ensure timely responses to inquiries, including answering and prioritizing calls, email, and mail communications.
• Implement general project coordination and management activities, including tracking timelines, deliverables, communications, and change management.
• Provide in-depth project management, including development of the non-technical portion of the project framework, mitigating risks, managing timelines, and working on special projects.
• Ensure compliance with internal and external processes throughout the investment lifecycle.
• Partner on regular portfolio reviews, financial planning, and budget.
• Maintain file organization, team sites, data and records, and a system for tracking, monitoring, and prioritizing tasks and projects.
• Advise on matters of investment (re)structuring, budgets, and financial analysis to increase impact, identify risks, and propose mitigation plans.
• Coordinate across teams and facilitate the accountability matrix
• Engage with and lead external grantee and partner relationships.
• Communicate and reinforce business policies and processes.
• Perform portfolio analysis, risk identification, and readouts to leadership on portfolio performance.
• Develop reports and provide data analysis to inform decision-making and shape outcomes.
• Provide business updates, analyze workloads, develop new processes, share best practices, and lead implementation and change efforts.

Your Experience

• Practical understanding of all stages of the investment lifecycle and investment rules, mechanisms, regulations, policies, processes, and practices.
• Knowledge of financial planning and budgeting, as well as regular portfolio review process.
• Experience in project management, portfolio management, program management, financial management, financial reporting, non-profit or related industry, and/or business experience.
• Understanding of internal and external processes, systems, and tools.
• Practical knowledge of all aspects of portfolio management to help inform good decision-making.
• Must be able to legally work in the country where this position is located without visa sponsorship.
• A Bachelor’s degree or equivalent demonstrated experience preferably in business administration or program management.

The typical hourly range for this role is $31.00 to $57.58 USD hourly. The exact offer will be determined by a variety of factors such as the candidate’s individual skills, qualifications, and experience relative to the requirements of the role.

Hiring Requirements

As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

Candidate Accommodations

If you require assistance due to a disability in the application or recruitment process, please submit a request here.

Inclusion Statement

We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion — of voices, ideas, and approaches — and we support this diversity through all our employment practices.

All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.