Risk Strategy And Insurance Coordinator

• Assists with Concur Reimbursement and P-Card reconciliation and reporting
• Uses multiple applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other industry specific (including RMIS) applications for preparing requested information to support the department and manage projects. Uses internet. Must have good online research skills.
• Coordinates and arranges logistics for meetings and events.
• Enrollment of automobiles in master insurance program and coordination of registration renewals
• Serves as back-up for critical team functions and cross-trains with other team members.
• Prepares and timely submits invoices for payment, payments for deposit and handles reimbursements across units.
• Contributes to unit goals by accomplishing related duties as required.
• Serves as IT point person for department; works with digital communications director for maintenance of webpage and other communications.
• Drafts, develops, implements, and administers departmental office systems, and procedures performing necessary support duties.
• Serves as principal source of information and training on assigned established unit/projects/programs, policies and advises constituents accordingly. Such projects/programs may include but are not limited to:
• Monitors and assists with reconciliation of claims and the budget including tracking expenditures and providing reports. Uses financial reporting tools. Prepares financial reports using on-line financial systems. May serve as approver for certain financial transactions representing the department
• Training/coordination of training for RMIS and self-service functions of website or intranet
• Management of updated and aggregated automobile schedule for underwriting purposes
• Serves as principal administrative contact and liaison for the department with university constituents and external contacts. Triages inquiries (phone, in-person and digital) and accordingly reviews, responds or routes for response. Manages appropriate follow-up action on inquiries/requests.
• As requested, runs and prepares financial reports through Harvard’s financial systems (HART).
• May manage complex calendars for the director and specified projects, arranges for meetings, appointments, and travel arrangements.
• Prepares and maintains unit’s records in compliance with university requirements and/or government regulations.
• Coordination of training for and administrative oversight of vendor/partner resource portals (e.g., Riskonnect, United Educators, MyRisk).

• Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.
• Attention to detail and excellent communication skills, both oral and written.
• Ability to work across teams and with a variety of projects and constituencies.
• Solid working knowledge of office processes and business policy development, project management, and related computer software and electronic communications tools.
• 3-5 years' related experience with proven office administration and strong customer service skills required.

FAD actively supports hybrid work where business needs allow. Additional details will be discussed during the interview process. All remote work must be performed in a state in which Harvard is registered to do business (CA, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA).

Harvard University continues to place the highest priority on the health, safety and wellbeing of its faculty, staff, and students, as well as the wider community. Please note that all new employees will be required to provide confirmation of primary series COVID-19 vaccination upon hire, as detailed on our COVID-19 Vaccine Requirement Webpage. Harvard University Health Services employees and other health care individuals are also required to be up to date on vaccination as described by the CDC. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. Additional information regarding this requirement, exemptions, verification of vaccination status, and other related policies and resources may be found on the University’s COVID-19 Information Website.

Please provide a cover letter with your application.

Please note:

• We are unable to provide work authorization and/or visa sponsorship.
• Harvard University requires pre-employment reference and background screening.
• This position has a 90-day orientation and review period.

More about FAD:

Within and across the University, we aim to be exemplary colleagues, trusted partners, valued advisors, and agents of positive change.

Within our own community, we aspire to:

• Cultivate equity, diversity, inclusion, and belonging
• Welcome innovation, collaboration, and flexibility
• Enjoy our work, grow professionally, and aim for the extraordinary
• Engage with respect, honesty, and integrity

Learn more about Financial Administration (harvard.edu) and our eight reporting units.

• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.