Release Of Information Specialist

A higher degree of healthcare.
All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored.
As the region's only Level I Trauma center, Harborview Medical Center?is well known for innovations and excellence in trauma care and its centers of emphasis:? Trauma, Burn, Neurosciences, AIDS/STD, Center for Advanced Reconstruction and Rehabilitation (CARER), and mentally-and medically- vulnerable populations. Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region.
Challenge. Collaboration. Compassion. Become part of our team, and join our mission to make life healthier for everyone in our community.
Enterprise Records and Health Information currently has an outstanding opportunity for a RELEASE OF INFORMATION SPECIALIST.
Under the general supervision of the Manager of Release of Information, and the direct supervision of the Supervisor of Release of Information, the ROI Specialist (Health Information Technician 3) is responsible for implementing the mission and goals of Enterprise Records and Health Information, and incorporating a “patients are first” service culture. The ROI Specialist is responsible for understanding, implementing, and answering questions regarding HIPAA and other regulatory and legal requirements related to medical records, and specifically the release of medical records. The ROI Specialist is responsible for processing and tracking requests for release of information from UW Medicine’s medical records system(s) within regulatory timeframes and for assessing the correctness of release authorizations.
RESPONSIBILITES:
Assesses the validity and completeness of records being released, based on the release authorizations. This includes receiving, sorting and organizing work in accordance with time category (stat, urgent, routine) and simple or complicated release types (including medical, subpoena, disability), and utilizing standardized naming conventions related to releases. Ensures records released meet HIPAA requirements, as well as other federal and state laws and regulations with regard to privacy and access. Ensures legal and regulatory deadlines related to release of information are met to avoid penalties and risks to UW Medicine. Utilizes appropriate tools and resources to assist in the categorizing and processing of release types, such as RightFax and SharePoint. Works with ROI vendor in tracking and processing releases assigned to the vendor. Works with other UW Medicine stakeholders in processing and tracking release of medical records from ancillary medical records systems. Ensures accuracy and quality of records processed and released.
Responds to public inquiries about release of medical information, the status of the request and general questions regarding release of information and the medical record, the status of the request, or general questions regarding ROI and ERHI. Prepares and processes invoices for medical records. Prepares and processes rejections letters to requesters. Tracks and updates production and other ROI metrics. Acts as a back-up to ROI call center when needed. Acts as a back up to the onsite ROI window for drop in patients. Performs other duties or special projects as assigned.
REQUIREMENTS:
Completion of a Registered Health Information Technician (RHIT) program AND eligible for registration as an RHIT AND one year of experience in health information management OR equivalent education/experience.
DESIRED:

Knowledge of Epic, Sorian, or Cerner applications

Two years’ experience of release of information procedures

Basic knowledge of MS Office and Office 365

Ability to manage time effectively and to work in a high volume, high accuracy work environment with deadlines

Ability to communicate effectively and to work in a collaborative team environment

Ability to maintain confidentiality