Registrar Specialist Jobs

Location: Remote or any AU Campus (Pacific Time Zone Preferred)
Position Classification: Full-time, Hourly, Non-Exempt
Compensation: $18.00 - $20.19 / Hour

Position Summary:
Antioch University seeks a Registrar Specialist to be a member of the University Registrar’s team in supporting and implementing the daily registrar operations across University campuses. This role is responsible for adhering to best practices in creating, maintaining and producing an accurate student and academic record. While individual positions will assume primary responsibility for selected tasks and functions listed below, all specialists will be cross-trained on all tasks to provide back-up and support throughout the system.

DUTIES AND RESPONSIBILITIES:

• Monitor registration activity to maximize access and ensure accuracy in course selection and billing; assist with set-up and updates of web registration parameters
• Support development of University Catalog through collection, organization and verification of information and communication with campuses
• Other responsibilities as assigned
• Manage communications management function through creation of messages, maintenance of codes, organizing a schedule of messaging, tracking and reporting.
• Support online and manual registration, manage assigned registration functions, including but not limited to: wait-lists, intra-university registration, priority and block registration, hold management and other tasks as assigned.
• Build, maintain, and update assigned course and program records to ensure consistency and proper functioning in Colleague, support program-based section schedule building, review section schedules.
• Maintain and update student record information including student status, admission provisions, restrictions, program assignment, and academic standing
• Manage the imaging of student files
• Maintain and update degree audits, including substitutions and waivers, as directed by the Associate Registrar
• Support and manage assigned aspects of grading process, including updates to electronic narratives, grade verification, missing grade reporting and monitoring ? Assist with end-user training and faculty and student support for electronic narratives
• Provide support to campus-based Integrated Student Service functions
• Process approved degree conferrals. Maintain Graduation Application tracking system, review and approve student records for completion, process approved student records for conferral, update student records and Graduation Applications for non-grads.
• Evaluate, enter, and update all approved non-institutional credit as needed.

Competencies:

• Demonstration of initiative and problem-solving orientation
• Attention to detail; commitment to adhering to data entry standards
• Excellent customer service skills; commitment to following up with initiators of a request, ability to manage multiple requests, motivation to meet or exceed stated deadlines, or to communicate reasons for delay
• Strong written and oral communication skills
• Commitment to team-building, providing back-up as needed, willingness to learn new skills
• High level of technical expertise in Colleague, Perceptive Content imaging, Business Objects, as well as strong proficiency in Microsoft Office systems, especially Word, Excel and Drive.

Qualifications:

• Bachelor’s degree or three years of experience in a higher education setting required; experience in a registrar’s office setting preferred.

Physical Requirements

This is an active position, involving walking, climbing, lifting, stooping, and bending in the accomplishment of duties. Must be able to lift in excess of 25 pounds. Must be able to work occasionally in poor weather conditions, including heat, cold, rain or snow.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits Summary

Voluntary Health, dental and vision plan and flexible spending account options; employer retirement plan contribution of 6%; voluntary salary deduction to a pre-tax or post-tax retirement account; employer paid life insurance and short term disability; voluntary supplemental life insurance, long-term disability, accidental death/dismemberment, critical illness, and accident coverage plans; vacation accrues monthly (3 weeks from 0 – 5 years; 4 weeks after 6 years; carry-over allowed up to 3.75 days 0 – 5 years; up to 5 days, after 6 years and up); 12 days per year sick leave (carry-over up to 65 days); 15 paid holidays; tuition remission for employees and dependents at Antioch University campuses; and employee paid options with AFLAC, LegalShield, and Liberty Mutual.

Application Process

Please include with your application, a resume, cover letter and a list of names and contact information for three professional references.

Antioch University provides equal opportunity for all qualified applicants and does not discriminate on the basis of race, color, gender, ancestry, religion, national origin, sexual orientation, family status, or disability in matters affecting employment or in providing access to programs.

Note:
The successful candidate for this position will be subject to a pre-employment background check.