Records Clerk/Quality Control

DISTINCTION seeks to hire talented and professional employees. Employees are supported and encouraged to develop their individual skills and understand the work environment, including the knowledge, skills, and boundaries necessary for establishing positive relationships with youth. No matter the position in the organization, all staff are expected to model proper workplace standards and mentor youth. Distinction is an equal opportunity employer QUALIFICATIONS & EXPERIENCE: High School graduate or High School Equivalency required with 5-7 years advanced secretarial experience. Prefer graduation from an accredited or certified advanced training program in secretarial science or related area. Minimum keyboarding skills - 55 wpm. Must possess computer skills and be proficient with word processing and spreadsheet software programs. Must be able to lift up to 20 lbs. Experience with youth, excellent written/verbal communications skills, and computer proficiency required. Valid driver's license with an acceptable driving record, unless waived by management. JOB DUTIES:

• Provide documents to Finance Department for student pay, allotments, separations, etc. and update collected/uncollected pay as appropriate in CIS.
• Follow all integrity guidelines and procedures and ensure no manipulation of data
• Maintain, update, and file all active and separated student records in accordance with directives. Other job duties as assigned.
• Perform data control operations and make required adjustments to ensure CIS schedules are met and accurate.
• Produce quality work and complete assignments in a thorough, timely and accurate manner.
• Perform administrative duties to include typing, filing, dictation, receiving and routing visitors, sorting, and distributing mail, arranging details of meetings, participants, agendas, etc.
• Draft correspondence and maintain correspondence log, documenting incoming and outgoing correspondence.
• Coordinate student transportation arrangements, ensuring student accountability and return of all transportation documents, as appropriate.
• Evaluate implementation of quality control system, conduct quality assurance audits, and monitor/record results.
• Gather materials to copy and sort into training/workshops binders.
• Prepare accountability forms, student records, student travel and clothing allowance forms, maximum benefit records, status reports, and enrollment/separation forms in a timely manner.
• Prepare CIS reports for distribution to appropriate departments as scheduled.
• File records in student official record folders according to department standards.
• Report errors to Student Records Manager and make corrections, as needed.
• Conduct quarterly review of files for data integrity assurance.
• Conduct activities to retrieve transportation documents, audit logs and reports.
• Compile and summarize standard statistical information.
• Proofread records and/or forms. Copy and enter needed data from one record to another, as required.
• Maintain files, cards, forms and correspondence sent, received and/or requiring further action.
• Oversee E&P reports control activities, ensuring timely submission to Center Director, DOL, and Corporate office.
• Operate computers with data processing software installed including OASIS, CU, MS Office Suite, and Outlook and internet search.
• Plan, prioritize, and organize assignments to meet established goals and deadlines.
• Develop, implement, and manage processes to ensure enrollment files and placer approved placements meet required specifications from Department of Labor and Company standard.
• Audit Student Records documents to ensure they meet data integrity requirements. Maintain data integrity logs.
• Proofread written material for accuracy, check for spelling, grammar, and punctuation errors.
• Act as liaison between the Enrollment & Placement Manager and other department heads.
• Maintain appropriate personal attendance, accountability, and work productivity standards.