Records Clerk Iii Jobs

• Responsible for compiling and/or completing delinquent medical records count, manually and/or via computer systems, including but not limited to: verifying delinquent medical records, preparing & mailing physician notification letters, maintaining logs & reports.
• May perform other duties as assigned.
• Assists in problem solving.
• Correlates charts w/ transcribed reports.
• May perform other duties as assigned.
• Depending on the area/unit assigned, an employee in this classification may be assigned duties in any one or more of the following major functional areas.
• Responds to inquiries regarding dictated reports.
• Prepares form letters or designated forms to provide specific information requested.
• Establishes & maintains courteous, cooperative relations when interacting w/ all agencies, members, medical center personnel, department personnel & the public.
• Trains new employees.
• Assists in the operation of the overall central dictation system by locating missing dictation, maintaining all computer systems.
• Delivers transcribed data to appropriate areas.
• Orders medical records, obtains missing authorizations & verifies that appropriate information is in the record.
• Initiates requests for medical information by completing medical request forms, mailing to appropriate agency or physician & following up when request is not answered w/ in a designated time frame.
• Maintains expiration logs.
• Sorts & distributes transcribed reports.
• Trains new employees.
• Establishes & maintains courteous, cooperative relations when interacting w/ all agencies, members, medical center personnel, department personnel & the public.
• Types missing data onto the transcribed reports.
• Meets legal time frames for making records available.
• Prepares death certificates & fetal death certificates for physician signature & mortuary pick up.
• May perform other duties as assigned.
• Sends timely notices of expiration to designated parties.
• Alerting appropriate parties of urgently needed reports/dictation.
• Screens charts for Coroner's cases.
• Trains new employees.
• Performs periodic audits to detect & address delinquent outliers.
• Establishes & maintains courteous, cooperative relations when interacting w/ all agencies, members, medical center personnel, department personnel & the public.
• Identifies the urgency for providing the requested items.
• Maintains communication w/ transcription companies utilized for outsourced dictation.
• Assigns STAT dictations to the appropriate outside services and/or in house personnel for transcribing.
• Abstractor: Verifies & abstracts demographic and/or clinical data from patient's charts.
• Notes deficiencies for physicians review & notes missing information directing it to the appropriate personnel for completion.
• Gathers missing identification data.
• May perform other duties as assigned.
• Verifies that proper authorizations are obtained in compliance w/ all regulatory agencies & applicable laws.
• Obtains physician signatures for dictations.
• Performs qualitative audits of records as directed.
• Establishes & maintains courteous, cooperative relations when interacting with all agencies, members, medical center personnel, department personnel & the public.
• Death Certificate/Birth Certificate/Fetal Death Certificate Processing: Completes & processes a birth certificate for each live birth w/ in required time frames.
• Abstracts or prepares patient charts to obtain specific medical data.
• Enters data into automated abstracting/encoder systems.
• Establishes & maintains courteous, cooperative relations when interacting w/ all agencies, members, medical center personnel, department personnel & the public.
• Medical Transcription: Performs a variety of clerical duties in support of the Medical Transcription function.
• Determines urgency of request & appropriate procedure to facilitate requests.
• Flags reports for physician attention if lacking any or all information.
• Ascertains deficiencies according to standards established by the Medical Records encompassing requirements of other accreditation & licensing agencies.
• Notifies appropriate personnel by mail, phone or via electronic communication of information or items required in order to complete the records.
• Interviews & assists appropriate individuals to ascertain their release of information needs.
• Records Analysis & Control: Conducts initial analysis on all types of medical reports to verify completeness by reviewing entire medical record.
• Upholds Kaiser Permanente's Policies & Procedures, Principles of Responsibilities and applicable state, federal & local laws.
• Trains new personnel.
• May perform other duties as assigned.
• Maintains logs, manually or by computer, of all Release of Information requests received for tracking of all requests, including ensuring the Disclosure Accounting functions for HIPAA is completed.
• Collects & processes any applicable fees for providing the information.
• Assists and/or advises physicians & others regarding the records completion process.
• Medical Information Request/Subpoenas: Reviews requests & subpoenas received from members, outside providers, agencies, schools & attorneys.
• Follows up on problem dictation for completion and/or redictation.

PrimaryLocation : California,Baldwin Park,Baldwin Park Hospital
HoursPerWeek : 40
Shift : Day
Workdays : Sun, Mon, Tue, Wed, Thu, Fri, Sat
WorkingHoursStart : 08:30 AM
WorkingHoursEnd : 05:00 PM
Job Schedule : Full-time
Job Type : Standard
Employee Status : Regular
Employee Group/Union Affiliation : B01|SEIU|Local 399
Job Level : Individual Contributor
Job Category : Administrative & Support Services
Department : Baldwin Park Med Center - Health Info Mgmt Services - 0801
Travel : No
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.