Receptionist/Typist-St. Louis Board Of Aldermen

Salary

• Maximum: $60,000.00
• Minimum: $40,000.00

Salary will depend on higher degrees and/or experience
Medical benefits and parking. This is a non-civil service position

Position Specifications

Responsibilities include greeting citizens, office duties and answering telephone inquiries in the office of the St. Louis City Board of Aldermen. This position has heavy public contact.

SPECIFIC DUTIES

• Proofreading of certain documents
• Maintain decorum of the entrance and reception area of the Board
• Assist Secretaries when possible and needed
• Maintain stock of calendar letters and agendas in the hanging file folders for the public
• Typing as assigned by Clerk, Assistant Clerk, and/or Administrative Assistant Office filing
• Office mailing and accepting supplies and deliveries
• Interacting with constitutes and answering calls
• Receive, log in, and distribute mail and other materials
• Keep BOA reception area stocked with designated documents, meeting agendas, and minutes
• Deliver mailing/packages to the correct address only in this building that are delivered by mistake
• Validate parking tickets
• Answering phone calls and directing them to the proper Alderperson or staff member
• Other duties as from time to time directed to do by the Clerk and/or the Personnel Committee of the Board
• Post and maintain BOA posting areas and bulletin boards
• Update and keep stock of the seniority list, committee list, BOA address list, assigned Secretary list, & telephone directory
• Type and keep stock of the sign-in/time sheets each week
• Welcome guests and visitors, directing them to the proper area and helping them feel welcome to the Board
• Maintain order of the entrance area during meetings
• Interacting with the public
• Creation of certain forms and documents
• Announce the beginning of various meetings when directed to do so by the Clerk, Aldermanic committee chairs and/or the President

Minimum Qualifications

Two years of experience serving as a receptionist or customer service representative. Prior experience must demonstrate excellent interpersonal skills and oral communication skills and knowledge of word processing software such as Microsoft Word, Word Perfect and Excel.

DESIRABLE QUALIFICATIONS
Some experience assisting the public in a federal, state, or local government setting. Knowledge of the Board of Aldermen and city departments and agencies in order to answer questions and assist members of the public.

ESSENTIAL KNOWLEDGE AND ABILITIES:

• Knowledge of contemporary office computer applications
• Ability to interact with the public and diverse individuals
• Ability to use personal computers
• Basic typing, office and computer software skills
• Ability to establish and maintain effective working relationships
• Knowledge of recordkeeping
• Ability to work under pressure of frequent deadlines
• Ability to communicate effectively both verbally and in writing

EDUCATION, TRAINING AND EXPERIENCE:

• Prior experience must demonstrate excellent interpersonal skills and oral communication skills and
• Knowledge of word processing software and contemporary office software
• Past experience as a typist
• Two years of experience serving as a receptionist or customer service representative
• Some technical training in office skills or an equivalent of relevant education, training, and experience

Scoring Components and Their Weights

• Please submit a resume and provide two writing samples of your choosing e.g. business letter, report, memo, etc. These samples should be emailed to Assistant Clerk Ms. Sharita Rogers at [email protected]. Please indicate that you applied for the position of Executive Secretary with the Board of Aldermen
• If selected to be interviewed, a test on the Microsoft Office Suite and typing skills will be administered

Last Date For Filing Application Is May 10, 2023