Purchasing Assistant 1 Jobs

JOB DESCRIPTION AND POSITION REQUIREMENTS:

Penn State’s Office of Physical Plant , part of the Finance and Business organization, is looking to hire a Purchasing Assistant to a ssist the Inventory Control & Distribution Specialists in Physical Plant Stores; this includes creating Desktop Requisitions, Purchase Requisitions, and Purchase Orders in Maximo.

Finance and Business is a values-driven organization that supports thousands of university faculty, staff, and students, while also providing services to the broader community and society. The Office of Physical Plant is part of the Finance and Business team and is an organization driven by its mission to “Provide Excellent Facilities Services for Penn State.” The Office of Physical Plant's values follow those of Penn State’s and we are especially committed to our vision to be nationally recognized as a leader in Higher Education facilities, environmental, and safety management. In our search for excellence, we foster a unified high-performing team with mutual respect for each person's uniqueness, talents, value, and perspective. We also firmly believe in Penn State’s value of Respect , which encourages us to "respect and honor the dignity of each person, embrace civil discourse, and foster a diverse and inclusive community." As an incoming team member of the Office of Physical Plant, it will be expected that all employees embody and model Penn State's and Finance and Business's commitment to diversity, equity, and inclusion.

Primary hours for this position are Monday through Friday, from 7:00AM to 3:30PM.

Primary responsibilities include:

• Sort, open, and distribute incoming mail
• Run reorder processes to restock materials maintained in inventory using the Maximo Software
• Investigate and resolve invoice issues using SAP, Concur, Abacus, and Maximo Software
• Process purchase requisitions using Purchasing (P)-Card
• Scan and index invoices, packing slips, and purchase orders
• Reconcile P-Card transactions using Concur software
• Complete shopping carts in SAP/Simba
• Review paper requisitions for accuracy and completeness, then enter these requisitions into Maximo software
• Process purchase requisition using Maximo software
• Prepare out-going mail, sort and send inter-office mail to departments and campuses
• Other assigned duties related to Supply Chain

Education and Experience:

Typically requires a high school diploma or higher and one (1) year of related experience, or an equivalent combination of education and experience.

We are seeking candidates with experience in Microsoft Excel, Word, Outlook, and SharePoint. Knowledge of SAP Concur or similar system is preferred.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all its forms. We embrace individua uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the education and institutional benefits of diversity, and engage all individuals to help the missioni. We value inclusion as a score strength and an essential element of our public service mission.

CAMPUS SECURITY CRIME STATISTICS: