Proposal Coordinator Jobs

You dream about marketing. You’re passionate about engineering, architecture, and sustainable design. You love to collaborate with a national team. And you never stop growing.

The Job

The Proposal Coordinator will support the marketing department by coordinating the development of proposals, presentations and marketing materials. The Proposal Coordinator will help respond to Request for Qualifications (RFQs), Request for Proposals (RFPs), Statement of Qualifications (SOQs) and manage the proposal development process to ensure on-time delivery of compelling, compliant and well-written submissions.

The position involves proposal generation, writing, proofreading, editing, production and coordination with multiple parties. This role also involves researching, CRM/database updating and supporting other marketing department staff.

The Proposal Coordinator should exhibit strong writing skills, organization skills, a good eye for graphic design and an appreciation for the built environment. The coordinator should be able to balance multiple, rapid tasks and deadlines.

Responsibilities

• Solicit management reviews and approvals during proposal development
• Monitor proposal content to ensure compliance to RFP requirements, evaluation criteria and technical requirements
• Analyze RFQs, RFPs and SOQs to create outlines and development plans
• Maintain RFQ/RFP calendar to create transparency through marketing department and leadership
• Coordinate proposal kickoff, as well as prepare detailed proposal plans, schedules, outlines and metrics for all phases of proposal development.
• Elevate “leave behind” look and format (as needed)
• Act as the central point for assigned proposals and coordinate with the appropriate team
• Coordinate production of all marketing department submittals
• Maintain and monitor the quality of data within the Customer Relationship Management (CRM) tool through accurate and timely date entry support, data cleanup, updates, etc.
• Maintain marketing libraries of proposal-related information including write ups, marketing literature and resumes.

Qualifications

• CRM and database experience preferred
• Proficiency in Adobe InDesign and Microsoft Office Suite
• Bachelor’s degree preferred in marketing, communications or related design field
• 3-5 years of experience, ideally in A/E/C marketing

Why Work for Salas O’Brien?

Salas O’Brien is a company of owners. That is what gets us up every morning, and what keeps us working with excellence until the job is done. We believe this approach has profound impacts on how we treat each other and serve our clients.

Our Many Offices Offer Our Team Of Employee-owners

We challenge you to find a firm with more opportunities for personal and professional growth than Salas O’Brien.

• Growth opportunities within a local office or other Salas O’Brien offices
• Exceptional culture defined by our Ownership Values
• Variety of projects and clients
• Collaboration with experts in your field

Of course, we also offer outstanding benefits—everything you would expect for insurance and vacation time, plus incentives for sustainable living, professional education & licensure reimbursement, and flexible work scheduling at the arrangement of your manager.

Equal Opportunity Employment Statement

Salas O’Brien is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristic.