Property Administrator Jobs

Make your next move an expert one.

At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

Purpose of Position
The Property Administrator is responsible for supporting the Property Manager / General Manager and assisting in the overall management of the real estate portfolio.

Summary of Essential Job Functions
Administration

• Prepare tenant notices and general correspondence for Property Managers. Assist the operations department with drafting notices and other correspondence for the Property Manager’s approval.
• Assist the Property Manager with obtaining supplier and contractor quotations, preparing monthly client reports, tracking contract renewal dates, and obtaining updated insurance certificates.
• Perform general administrative duties, which include maintaining filing systems, answering incoming calls, ordering supplies, and distributing incoming mail to the office staff.
• Attend and actively participate in staff meetings, and prepare meeting minutes for distribution.
• Track and distribute lease documents, create new tenant files, update tenant contact list and prepare welcome packages to new tenants.
• Maintain the regional database.
• Respond to general day-to-day inquiries from tenants, service providers and contractors, and redirect specific issues to the appropriate staff member for action and resolution.
• Prepare and track purchase orders.

Accounting

• Track Facility Services staff work hours on a monthly basis, check the accuracy of the payroll charge backs from head office. Make any necessary corrections and provide back-up for any discrepancies.
• Other duties as required.
• In conjunction with the Property Accountants, assist in monthly accounts receivable analysis, including monitoring rental arrears, preparing notifications, demand and default notices, and following-up with tenants to ensure timely payment of the monthly rent, as directed by the Property Manager.
• Code invoices and prepare expenses reports for the office staff.
• Record all metered utility usage on a monthly basis.

Required Skills

• Strong relationship-building ability, proactive, results-oriented, and resourceful.
• Possess strong organizational, time management and project management skills with a demonstrated ability to work both independently and within a team environment.
• A minimum of two years related work experience in customer service or administration.
• Exhibit a high level of professionalism and excellent interpersonal skills.
• Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail.
• Advanced skills in Microsoft Office applications (MS Word, Excel, PowerPoint and Outlook) and Property Accounting programs.
• Ability to communicate clearly and concisely, both orally and in writing.
• Previous work experience in real estate or property management an asset.
• Basic knowledge of accounting an asset.

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed, as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Who you are

Strong client relationships are important to you. You enjoy playing a central role in customer care by bringing superior organizational skills, attention to detail, and a positive attitude to everything you do.

As a Property Assistant, you will be involved in all aspects of managing a commercial building – from operations and financial activities to managing important relationships with our tenants and property owners. From managing service contracts and tracking bid packages, to completing property inspections and making recommendations, you’ll have the opportunity to share your innovative ideas to continually improve how we manage our commercial properties.

What you bring:

Bonus skills and experience:

What success looks like:

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Make your next move an expert one and join us as we lead the industry into the future.

Direct applicants only please, no agencies.

Colliers provides equal employment opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law.