Project Specialist, On Site

Company Description

The University of Maryland Medical System (UMMS) serves more than one million patients and families every year. More than 29,000 employees and 4,600 providers work at UMMS. Each and every one of these individuals – from the patients we care for, the family members we reassure to our colleagues that we champion – represent the amazingly vibrant communities we serve. And we continue to seek out qualified candidates who reflect the values, backgrounds and stories of our neighbors and patients. We want to hear your voice, learn from your experiences, and be shaped by your insight as part of our workforce. After all, when we come together from different walks of life, we become stronger, better, and more empathetic.

General Summary

Under limited supervision, facilitates departmental and organizational operations. Provides leadership and expertise in the planning, development and coordination of projects within the department. Responsibilities include operationalizing project plans by gathering appropriate information, identifying and collaborating with key stakeholders, and synthesizing highly complex information. Independently develops systematic, sustainable processes and establishes their structural foundations. Serves as key resource for communication, data management, and process improvement initiatives.

Principal Responsibilities And Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

• Autonomously facilitates and operationalizes projects to achieve established departmental and organizational goals, while considering all appropriate stakeholders.
• Interfaces and collaborates with key stakeholders throughout the hospital in the development, planning and execution of projects. Autonomously assesses the need for disseminating and retrieving pertinent information, and communicates with all organizational levels as necessary.
• Compiles and synthesizes highly complex data, analyzes outcomes, and prepares reports for ongoing process and outcome review. Responsible for the research and data compilation from a variety of internal and external resources to provide support for research, recruitment, grant proposals, reporting, recognition and regulatory compliance. Reports include but are not limited to: graphical representations of data, oral presentations, written reports, and visual presentations.
• Develops and leads in project management plan including but not limited to: scope identification, budget planning and fiscal accountability, and ongoing communication and collaboration with team members. Independently prepares written documents, delegates tasks as necessary, and monitors and analyzes progress.
• Independently standardizes processes, communications, and tracking methods for use in ongoing project planning, sustainability, and improvement. Creates structure from ambiguous and numerous sources of information.
• Serves as active leader for extra-departmental initiatives and hospital committees.

Knowledge, Skills And Abilities

• Expertise in project planning, communications, budget management, and other aspects of project management.
• Interpersonal communications and team building skills
• Proficiency in standard computer applications including MS Office suite applications.
• Ability to work collegially within complex systems, take initiative to appropriately identify resources, and maintain a mature and professional working environment.
• Critical thinking skills.
• Ability to understand, analyze, synthesize and manage highly complex information.
• Ability to work effectively and improvise when approached with immediate deadlines and unprompted changes to project plan.
• Understanding and familiarity with quantitative and qualitative data, and is able to present information to a variety of audiences.

Qualifications

• A minimum of 2 years of professional experience in communications, special events planning, office or business management, project management, etc., required; healthcare setting preferred.
• Bachelor’s degree or an equivalent combination of education and experience is required.

Additional Information

All your information will be kept confidential according to EEO guidelines.