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| Company | Oregon State University |
| Address | , Corvallis, 97331 |
| Employment type | FULL_TIME |
| Salary | $24.83 an hour |
| Expires | 2023-09-22 |
| Posted at | 8 months ago |
Project Coordinator
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Please see Special Instructions for more details.
To ensure full consideration, applications must be received by September 12, 2023. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for classified staff positions.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for classified staff positions.
Equivalent required experience is based on full-time equivalent (40 hours per week).
If you are using relevant volunteer experience to meet minimum qualifications, please include this information in the Employment History section of the application.
If you are using relevant volunteer experience to meet minimum qualifications, please include this information in the Employment History section of the application.
Typically, the starting salary is at the lower end of the salary range.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per University Standard 05-010 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per University Standard 05-010 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.
Position Details
Position Information
Department
Crop and Soil Science (ACS)
Classification Title
Project Coordinator
Job Title
Project Coordinator
Appointment Type
Classified Staff
Job Location
Corvallis
Benefits Eligible
Full-Time, benefits eligible
Employment Category
Regular
Job Summary
This recruitment will be used to fill one full-time Project Coordinator position for the Department of Horticulture at Oregon State University ( OSU ).
The Project Coordinator is a member of the Center for Small Farms & Community Food Systems team, reports to the Center Director, and works with faculty and external partners affiliated with the Center. The coordinator provides high-level project management and administration for externally and internally funded projects of the Center. The coordinator assists PIs and project teams with strategic planning, efficient resource management, and effective operation and communication of all project activities. The coordinator takes the lead in establishing policies, procedures, and grant administration in collaboration with PIs. This includes directing the production of required reports and acting as liaison between the PIs and all support services needed for each project, internal and external to OSU. The coordinator works with OSU Financial Strategic Services to manage complex budgets including providing direct assistance to project partners and ensures that funder requirements are met at all stages of the project. The Project Coordinator prioritizes and completes multiple tasks with various deadlines while working closely with project teams.
The Project Coordinator is a member of the Center for Small Farms & Community Food Systems team, reports to the Center Director, and works with faculty and external partners affiliated with the Center. The coordinator provides high-level project management and administration for externally and internally funded projects of the Center. The coordinator assists PIs and project teams with strategic planning, efficient resource management, and effective operation and communication of all project activities. The coordinator takes the lead in establishing policies, procedures, and grant administration in collaboration with PIs. This includes directing the production of required reports and acting as liaison between the PIs and all support services needed for each project, internal and external to OSU. The coordinator works with OSU Financial Strategic Services to manage complex budgets including providing direct assistance to project partners and ensures that funder requirements are met at all stages of the project. The Project Coordinator prioritizes and completes multiple tasks with various deadlines while working closely with project teams.
This position’s primary focus is supporting OSU’s role with a 6-state regional food business center co-led with Colorado State University, including a new regional “business builder” grants program.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS :
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS :
- 35k+ students including more than 2.3k international students and 10k students of color
- Top 1.4% university in the world
- 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
- 217k+ alumni worldwide
- 7 cultural resource centers that offer education, celebration and belonging for everyone
- More research funding than all public universities in Oregon combined
- 1 of 3 land, sea, space and sun grant universities in the U.S.
- 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
- For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
- Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
- Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
- Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
- A generous paid leave package, including holidays, vacation and sick leave.
- Retirement savings paid by the university.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
50% Project Delivery
- Direct the timely preparation of required accomplishment and financial reports, gathering and synthesizing contributions from team members and internal and external partners.
- Provide high-level support to project administrators, collaborators, and teams for day-to-day project management, assisting in the implementation of robust project management processes and in line with best practices.
- Maintain detailed project timelines and help the project teams track their progress on tasks, milestones, and deliverables to enable effective monitoring, revision, and evaluation of project activities.
- Organize project events such as project team collaboration meetings, workshops, and outreach events including internal and external partners. Coordinate event preparation, including publicity and agenda development, document event outcomes, and identify further actions as needed.
- Oversee regulatory compliance issues such as conflict of interest, human subjects research, and other required trainings for the project teams. Direct the preparation of related applications, reports, and other documents as specified by project government and foundation sponsors.
- Manage time and resources across multiple projects
25% Operations and Resources Management
- Coordinate and manage project administrative operations as necessary such as hiring, making subawards, contracting, and fiscal management in partnership with other internal units.
- Monitor budgets and resources to meet research project objectives, ensure compliance, and anticipate future project needs. Prepare regular required reports and spending plans as needed.
- Recommend and implement solutions to programmatic challenges, develop plans for improvements, and provide assessment of project operations. Provide tools and training for project teams as needed.
- Research internal and external policies and procedures when questions arise.
- Coordinate and prioritize activities using independent judgment to initiate actions in support of project operations.
20% Communications and Relationship Management
- Build and maintain collaborative and respectful relationships with internal and external partners; serve as a point of contact; and make independent decisions to advance project objectives as appropriate.
- Recommend and develop team collaboration and communication processes and tools, adapting to the work style and needs of project teams and members. Share ideas based on best practices and lessons learned.
- Track and communicate project reporting metrics and outcomes, developing outreach and marketing materials such as websites, reports, and fact sheets to promote each project and its accomplishments.
5% Other
- Other activities as needed on behalf of project team leaders or the Center for Small Farms & Community Food Systems.
What We Require
Four years of experience as an executive assistant, administrative analyst, researcher or administrative officer which included administrative duties, provision of technical assistance, or operations review. Two of the required years must have included administration or oversight of an on-going project or program. A Bachelor’s degree in Business Administration, Management, Public Administration or a closely-related field may be substituted for up to two years of the required experience. There is no substitution for the two years of administrative experience. Preference may be given to individuals with experience in a specialty area specific to the position opening.
What You Will Need
Demonstrated ability to plan, organize, evaluate, prioritize, manage, and meet deadlines.
Demonstrated ability to manage multiple project activities simultaneously.
Demonstrated ability to balance work between multiple teams, projects, or supervisors.
Excellent written and verbal communication skills.
Demonstrated ability to make independent decisions and recommendations.
Demonstrated ability to take initiative and lead within an organization.
Ability to work effectively with internal and external partners with diverse backgrounds.
Proficiency with Microsoft Excel or other spreadsheet software (such as creating formulas, data linking, filtering, conditional formatting, or similar).
A demonstrable commitment to promoting and enhancing diversity.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
Experience in local and regional food sector development.
Five years of experience providing project management, project coordination, and/or advanced administrative support for one or more longer-term projects.
Experience managing competitive grant programs and processes.
Experience with clientele engagement, conducting research, delivering effective presentations, and technical writing.
Experience in program coordination, research support, budget management, executive leadership support, office management, event planning, or similar activities.
Experience working in settings needing cross-cultural skills and abilities to build respectful working relationships.
Working Conditions / Work Schedule
Project management activities may require travel overnight and on weekends.
Pay Method
Hourly
Pay Period
16th - 15th of the following month
Pay Date
Last working day of the month
Min Salary
$24.83
Max Salary
$38.00
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/141806
Posting Detail Information
Posting Number
P04343CT
Number of Vacancies
1
Anticipated Appointment Begin Date
10/02/2023
Anticipated Appointment End Date
Posting Date
08/15/2023
Full Consideration Date
09/12/2023
Closing Date
09/19/2023
Indicate how you intend to recruit for this search
Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
To ensure full consideration, applications must be received by September 12, 2023. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for classified staff positions.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for classified staff positions.
Equivalent required experience is based on full-time equivalent (40 hours per week).
If you are using relevant volunteer experience to meet minimum qualifications, please include this information in the Employment History section of the application.
If you are using relevant volunteer experience to meet minimum qualifications, please include this information in the Employment History section of the application.
Typically, the starting salary is at the lower end of the salary range.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per University Standard 05-010 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per University Standard 05-010 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.
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