Project Coordinator (Full Time, Remote Position)

About VeraSafe

Due to rapid growth and increased demand for our international privacy and technology compliance and legal services, VeraSafe is seeking a motivated privacy compliance project coordinator to join our remote team. VeraSafe is a well-respected advisor to U.S. and international businesses of all sizes and across numerous industries in the privacy and data security space.

About the Role

This is an excellent opportunity for anyone who wants to join a fun, international team that is working on the cutting edge of privacy and data protection. The projects you’ll be working on will primarily be privacy and data security compliance projects, and your team members will largely be attorneys and IT security professionals. Above all, this role demands excellent writing and note taking skills, organizational abilities, attention to detail, willingness to give and get feedback, and communication skills.

This is a particularly good opportunity for someone with experience as an executive or administrative assistant who is looking to transition into project management. It may also be interesting to someone with a background in IT support or coordination. Salary for this position will range between $65K-80K depending on experience and location. The position also comes with benefits (including, among other things, healthcare, paid time off, and a flight ticket benefit), described below.

We have always been and will continue to be a remote team. We offer our team members a comfortable, flexible work life. We collaborate closely (you won’t feel like you’re working in isolation) and you’ll learn from our experienced attorneys, project managers, and IT security auditors, but in a much more collaborative, less hierarchical, and friendly environment than your typical law firm. We do top-notch work for interesting clients, yet we pride ourselves on recognizing that our team members also have lives outside of work.

If you love working with new technology, interesting clients and team members, you want to work in a fast-paced and remote environment, and you’re interested in tech, cybersecurity, or privacy, this may be the perfect job for you.

Key Tasks and Responsibilities

• Assessing team member needs and utilization in order to maintain a distributed workload
• Ensuring that you, your team, and the project operate within the company’s policies, guidelines, and procedures
• Understanding and assisting in documenting business processes
• Attending meetings with the attorneys and clients, taking meeting minutes, and maintaining the meeting minutes and and action items from those meetings
• Ensure transparency by regularly communicating status to the Program Manager and the attorneys leading each project
• Maintaining the daily record keeping needed to keep the project plans up to date
• Executing project plans within the constraints of a scope, schedule, and budget
• Flagging potential issues/risks for management
• Communicating with clients in relation to tasks and meetings

Soft Skills Required

• Multitasking
• Strong desire and ability to keep things organized
• Fluency in English
• Comfortable working in a technical environment
• Proactive problem solving
• Comfortable working with new software tools (e.g. Jira, Asana, and Teamwork) as well as GSuite and/or Microsoft Office.
• Excellent communication and interpersonal skills
• Team player
• Strong attention to quality and detail

Note: We may ask you to participate in a short skills assessment as a first step in the selection/interview process.

Experience Required

• 4+ years of experience, strongly preferred to be as an executive assistant, administrative assistant, IT coordinator, project coordinator or project manager
• Experience in professional services firms or tech space is preferred
• Experience or proximity to IT projects, especially IT security projects, is a strong plus
• Experience taking detailed notes or meeting minutes

Education/Certifications

• Legal background or relevant experience is a plus
• Agile Framework knowledge is a plus
• Basic project management certification is a plus (e.g. CAPM; Prince2 Foundation level); additional certifications are a plus but not required.
• IT audit / IT security / cyber security certifications are a plus (e.g., CISM or CISA certifications)

What you’ll gain from joining our team:

• Work in an open environment with a friendly team that respects your ideas and contributions
• Fast paced, entrepreneurial environment
• The chance to have a long-lasting impact on a small but growing international business
• Occasional opportunities to travel internationally, primarily for team retreats
• Professional development growth opportunities
• Freedom of working remotely

VeraSafe’s Excellent Benefits Include:

• Paid time off
• Eligibility for annual bonuses
• Work from almost anywhere with Wi-Fi
• Flexible working schedule in some roles
• Direct deposit
• 401k
• Paid holidays
• Choice of Mac or PC company laptop (if not utilizing the BYOD program)
• Reimbursement for certain personal flight tickets
• Membership in the International Association of Privacy Professionals (IAPP) and IAPP exam fee reimbursement (CIPP/E) and eligibility for bonuses for achieving professional certifications
• Twice-a-month paydays
• Optional Bring Your Own Device (BYOD) program

Health Insurance, Other Insurance, HSA Benefits, etc.:

• Employee Voluntary Term Life Insurance
• Accidental Death and Dismemberment Insurance (AD&D)
• Health Insurance
• Vision Insurance
• Critical Illness Insurance
• Employee Basic Term Life and Accidental Death and Dismemberment (AD&D) Insurance
• Dependent Care FSA: Pre-taxed funds available to pay for dependent care expenses (such as daycare)
• Health Savings Account (HSA): Pre-taxed funds available to pay for health-related expenses
• Group Accident Insurance
• Long Term Disability (LTD): Income assistance if unable to work due to injury/disability after 180 days from start of injury/disability
• Spouse Voluntary Term Life Insurance
• Legal Plan: Unlimited access (in person, by phone, online) to network attorneys for certain legal matters
• Child(ren) Voluntary Term Life Insurance
• OCB Transit Reimbursement: Pre-taxed funds available to pay for mass transit expenses
• Hospital Indemnity Insurance
• Dental Insurance
• Health Care Flexible Spending Account (FSA)/Limited Health Care FSA: Pre-taxed funds available to pay for some health-related expenses
• Short Term Disability (STD): Income assistance (up to 26 weeks) if unable to work due to injury/disability after 14 days from start of injury/disability

Our HR Privacy Notice is available at the following link:

https://verasafe.com/legal/human-resources-privacy-policy/