Project Coordinator, Clinical Innovation, And State Gov Affairs

AHIP is looking for a talented Project Coordinator, Clinical Innovation, and State Government Affairs to join their team! If you are looking to make a real difference through your career journey, why not do it with the foremost health insurance advocacy organization in the nation? AHIP is the industry-leading trade association of health insurance providers striving to make health care better and coverage more affordable for every American. Our team works among the nation’s most influential policymakers and stakeholders with front-row seats to make an unparalleled impact and change with policy advocates, leading conveners and conferences, foremost innovators, and champions of the healthcare industry.

Position Summary: The Project Coordinator is responsible for supporting the overall day-to-day administration, operations, and designated activities for three senior VPs, the Clinical Innovation Department, and the State Government Relations leadership. The Project Coordinator assists with external and internal queries, manages scheduling, correspondence, travel, and develops and manages project plans, and tracks/organizes strategic issues. Assists supported executives with project tracking and basic research and coordinate with department staff on special project work.

Essential Duties and Responsibilities

1. Prepares finalized correspondence, memos, and other departmental documents originating from rough drafts or notes. (Must be fluent in MS Word, PowerPoint, and Excel).
2. Composes/proofreads/edits correspondence, memos, presentations, and other departmental documents.
3. Formats, designs, lays out, and maintains resource materials, including reports, presentations, and documents as required by the supported executives.
4. Maintains department records and manages supported executives’ deadlines and coordinates work with appropriate department staff.
5. Screens and, handles as appropriate, communications to the supported executives, especially time-sensitive requests; forwards to appropriate staff within the department or association.
6. Coordinates logistics related to department-supported meetings, conference calls, and webinars including scheduling, confirmation/registration of participants, identifying location, distributing materials, managing webinar technology, editing recordings, and posting materials on the website.
7. Attends state government affairs and clinical innovation internal and external calls and meetings/briefings related to team development and to supported projects.
8. Maintains expense records, and invoices submitted for payment and check requests; prepares expense reports and expense account statements for the supported executives and select projects for which the supported executives have fiscal responsibility.
9. Tracks and manages relevant committee lists on an ongoing basis.
10. Tracks and manages progress on relevant project plans.
11. Develops and maintains relationships with committee members and their staff (this includes ordering food, printing name tags, preparation of materials, etc.).

Competencies

1. Problem Solving/Analysis
2. Customer/Client Focus
3. Technical Capacity
4. Detail oriented
5. Efficient/Manages Deadlines

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Minimum Education and Experience Required

1. Advanced skills in Microsoft Office products (Outlook, WORD, Excel, PowerPoint, or similar graphic program),
2. The ability and willingness to master other software packages/computer skills in database manipulation.
3. Established a track record of independent initiative and flexibility
4. Strong written and verbal communication skills
5. Works accurately, and independently, and meets deadlines.
6. Shows careful attention to detail and takes substantial responsibility for the thorough completion of long-term and short-term projects.
7. Possesses strong organizational/coordinating skills and writing skills
8. Proven ability to work in a fast-paced environment and manage competing priorities.
9. Bachelor's degree and/or equivalent experience

Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m.

Disability Specifications

AHIP will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

AHIP is an Equal Opportunity Employer.